Admin Assistant

Tata Consultancy Services; San Francisco (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Discretionary annual incentive

Comprehensive medical coverage

Retirement plan/401K

Job summary

Tata Consultancy Services Limited in San Francisco, CA seeks an Assistant to provide comprehensive administrative support to senior executives and the leadership team. You will manage calendars, meetings, telepresence, conference rooms and travel, review requests, and prepare agendas and materials for daily schedules.

Responsibilities include arranging domestic and international travel, processing reimbursements, drafting correspondence, and maintaining records.

Qualifications

• Must have strong executive support experience.
• Ability to manage complex calendars and travel itineraries.
• Proactive and highly organized with attention to detail.

Responsibilities

• Provide comprehensive administrative support to senior executives and leadership.
• Manage calendars, meetings, telepresence, conference rooms and travel schedules.
• Review meeting requests, respond or redirect, prep for days' meetings with agendas and materials.

Skills

Executive presence

Professional communication

Prioritization

Time management

Multitasking

Relationship building

Attention to detail

Education

Bachelor of Computer Science

Tools

Microsoft Outlook

MS Excel

Job description

Roles & Responsibilities

Provide comprehensive administrative support to senior executives and the broader leadership team. Manage complex calendars, meetings, telepresence, conference rooms and travel schedules. Review incoming meeting requests and correspondence, respond or redirect proactively, and ensure executives are prepared for each day's meetings with accurate calendars, agendas and supporting materials. Arrange detailed domestic and international travel and maintain frequently changing itineraries in Concur. Prepare and process expense reimbursements accurately and on time. Draft memoranda and correspondence; capture meeting notes, decisions and follow-up actions. Maintain accurate records; coordinate supplies and access requests; distribute communications to teams; and support leadership routines, staff events and outings. Work closely with the Business Support Manager / COO to ensure executives and the organization are fully supported.

Provide backup support to other senior leaders when needed and coordinate effectively across a complex global organization

Generic Managerial Skills, If any

• Strong executive presence and professional communication skills
• Resourceful, proactive and able to work independently
• Effective prioritization, time management and multitasking in urgent, deadline-driven settings
• Ability to build productive relationships with executives, support staff and global teams
• Adaptable to frequent changes in priorities, schedules and organizational needs
• Excellent attention to detail, quality and follow-through
• Positive, patient and service-oriented approach

TCS Employee Benefits Summary:

Discretionary Annual Incentive.

Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans.

Family Support: Maternal & Parental Leaves.

Insurance Options: Auto & Home Insurance, Identity Theft Protection.

Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement.

Time Off: Vacation, Time Off, Sick Leave & Holidays.

Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.

Salary Range: $70,000-$75,000 a year

Location

San Francisco, CA

Function

TECHNOLOGY

Role

Assistant

ID

435270

Skills

Microsoft Outlook | MS Excel

Salary Range

$70,000 - $75,000

Desired Candidate Profile

Qualifications

BACHELOR OF COMPUTER SCIENCE