Dynamic Administrative Associate — Front Desk & Scheduling

Phase2 Technology; Tucson (AZ); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability programs

Paid vacation

Sick leave

Public holidays

Tuition reduction

Retirement plans

Job summary

University of Arizona is seeking an Administrative Associate for the Disability Resource Center at the Tucson Campus. The role supports the department, triages inquiries, maintains confidential student information, and coordinates scheduling and messaging for the office.

The position emphasizes customer service, problem solving, and strict privacy compliance in a fast-paced environment.

Qualifications

• High school diploma or equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Responsibilities

• Serves as first point of contact for students, staff, faculty and community members, providing information to visitors.
• Monitors departmental email/phone calls, responds and follows up on all correspondence.
• Triages emerging situations and makes appropriate referrals.
• Independently composes confidential and professional communication.
• Works closely with staff to ensure efficient reception services.
• Assists with scheduling: room reservations, calendaring, and general arrangements for departmental activities.
• Provides direct administrative support to department and Management Staff.
• Assists in managing appointments for specific professional staff.

Skills

Communication skills

Customer service

Problem solving

Microsoft Office

Teamwork

Attention to detail

Education

High school diploma or equivalency

Tools

Department databases

Job description

University of Arizona is seeking an Administrative Associate for the Disability Resource Center at the Tucson Campus. The role supports the department, triages inquiries, maintains confidential student information, and coordinates scheduling and messaging for the office.

The position emphasizes customer service, problem solving, and strict privacy compliance in a fast-paced environment.