Administrative Assistant — Growth & Benefits Oriented

Southwest Autism Research & Resource Center; Mesa (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

PTO and holidays

Health, dental & vision insurance

401(k) with company match

Professional development allowance

Internal growth opportunities

Job summary

Southwest Autism Research & Resource Center (SARRC) in Mesa, AZ is seeking an Administrative Assistant to perform routine administrative, clerical, client communication, and scheduling duties to ensure timely, high-quality task completion.

This role involves greeting on-site visitors including children, managing calendars and expense reports via Concur, handling mail, coordinating meetings, maintaining supplies, and supporting executives in a fast-paced nonprofit environment.

Qualifications

• High school diploma; additional administrative education preferred.
• 1–2 years of administrative experience in a professional environment.
• Professional services scheduling experience is required.
• Ability to relate to diverse backgrounds and cultures.
• Interest in serving individuals with specialized needs.

Responsibilities

• Greet on-site visitors and direct them to appropriate people.
• Manage visitor access and logging per security policy.
• Maintain common areas and keep offices stocked.
• Answer phones, respond to messages, and transfer calls.
• Handle mail and interoffice deliveries.
• Use software for data entry, word processing, and Excel.
• Operate office equipment and arrange repairs when needed.
• Maintain event calendars and schedule rooms.
• Prepare expense reports via Concur for the assigned leader.
• Coordinate meetings, meals, and enterprise events.
• Update clinician schedules and communicate changes to families.

Skills

Scheduling

Customer service

Administrative support

Phone handling

Education

High school diploma

Tools

Concur

Excel

Word processing

Database management

Job description

Southwest Autism Research & Resource Center (SARRC) in Mesa, AZ is seeking an Administrative Assistant to perform routine administrative, clerical, client communication, and scheduling duties to ensure timely, high-quality task completion.

This role involves greeting on-site visitors including children, managing calendars and expense reports via Concur, handling mail, coordinating meetings, maintaining supplies, and supporting executives in a fast-paced nonprofit environment.