Executive Administrative Assistant: Scheduling & Docs

Talent Groups; New York (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Talent Groups is seeking an Administrative Assistant to provide a wide range of administrative support to a department leader and colleagues. The role includes scheduling, travel arrangements, document preparation, and managing confidential files.

Candidates should have strong written and verbal communication, excellent organizational skills, and the ability to multitask while maintaining accuracy under pressure. High School Diploma or GED required; 2-4 years preferred.

Qualifications

• Requires a High School Diploma or GED.
• Two to four years of experience preferred.
• Intermediate Microsoft Office and related office applications.
• Strong written and verbal communication.
• Excellent organizational and interpersonal skills.
• Ability to multitask and maintain accuracy under pressure.

Responsibilities

• Performs administrative activities to maintain the smooth operation of the office.
• Resolves routine and complex inquiries and fulfills requests using knowledge of department policies and procedures.
• Screens inquiries and provides assistance to visitors.
• Establishes and maintains confidential files, logs and records.
• Identifies appropriate vehicles for providing access to department information.
• Ensures content is up to date.
• Prepares and distributes agendas, minutes, announcements, manuals and related materials for departmental activities.
• Schedules meetings and conferences; manages calendars for department leader and staff.

Skills

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Time management

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Talent Groups is seeking an Administrative Assistant to provide a wide range of administrative support to a department leader and colleagues. The role includes scheduling, travel arrangements, document preparation, and managing confidential files.

Candidates should have strong written and verbal communication, excellent organizational skills, and the ability to multitask while maintaining accuracy under pressure. High School Diploma or GED required; 2-4 years preferred.