Senior Executive Assistant to Leadership Team

CTwater; San Jose (CA); Vor Ort; USD 106.000 - 129.000; Vollzeit

Zusammenfassung

San Jose Water Company in San Jose, CA, seeks an Executive Assistant to provide confidential executive-level support to the CA Leadership Team, including CHRO, General Counsel, VP Regulatory Affairs, and VP Corporate Secretary. The role focuses on managing complex schedules, coordinating travel, and handling high-level administrative tasks to ensure operational excellence.

The ideal candidate has 5+ years of senior-level secretarial experience, excellent written and verbal communication, and

Qualifikationen

• High School Diploma or equivalent.
• 5+ years or more of increasingly responsible secretarial and office administrative experience.
• Secretarial or business training and experience in dealing with representatives of government, business, or community organizations is desirable.
• Exceptional written and verbal communication skills.
• Exceptional organizational and time management skills to manage competing priorities.
• Knowledge of standard office administration, office equipment, office software (Microsoft Office Suite), record keeping, report preparation, and filing systems.
• Type accurately at a rate of 65 words per minute from printed copy.
• Valid Driver’s License.
• Must be or willing to become a certified Notary Public.

Aufgaben

• Provides executive support and performs technical and administrative duties in support of senior leadership.
• Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments.
• Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection.
• Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings.
• Arranges complex and detailed travel plans, itineraries, and agendas as needed.
• Collaborates on event planning and coordination of company-wide events.
• Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives.
• Builds positive relationships with internal staff, senior leaders, and relevant stakeholders.
• Organizes and manages receipts and processes expense reports.
• Executes timecard approvals/process, as needed.
• Composes and prepares high-level and confidential correspondence.
• Performs other duties or special projects as required or as assigned.
• Travel as needed.

Kenntnisse

Communication

Time management

Office administration

Typing speed

Notary Public

Driver's license

Ausbildung

High School Diploma or equivalent

Tools

Microsoft Office

Jobbeschreibung

San Jose Water Company in San Jose, CA, seeks an Executive Assistant to provide confidential executive-level support to the CA Leadership Team, including CHRO, General Counsel, VP Regulatory Affairs, and VP Corporate Secretary. The role focuses on managing complex schedules, coordinating travel, and handling high-level administrative tasks to ensure operational excellence.

The ideal candidate has 5+ years of senior-level secretarial experience, excellent written and verbal communication, and