Executive Administrative Assistant, (Remote)

My Unbounded Life; San Antonio (TX); Remote; USD 40,000 - 80,000; Full time

Job summary

An innovative company is seeking a proactive Executive Administrative Assistant to provide remote support to Engineering directors. This role involves managing complex calendars, coordinating travel, and overseeing special projects. Ideal candidates will possess strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Join a diverse and supportive team where you can grow your career while contributing to a high-growth business environment. If you are passionate about making a difference and thrive under pressure, this opportunity is perfect for you.

Benefits

Competitive Benefits

Supportive Team Environment

Remote Work Flexibility

Professional Development Opportunities

Qualifications

• 2+ years experience as an Administrative Assistant or similar role.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars and complete expense reports.
• Plan and coordinate schedules and team events.
• Research and prioritize incoming issues and concerns.

Skills

Organizational Skills

Written Communication

Verbal Communication

Microsoft Office

Google Suite

Discretion

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Docs

Google Sheets

Google Slides

Job description

About the job Executive Administrative Assistant (Remote)

You will provide support for two of our Engineering directors remotely in the US. Their calendar, travel, and expenses, along with management and oversight of special projects, as needed, will be your responsibility. To perform these tasks effectively, you will become familiar with our Meraki products, people, and cross-functional dynamics within the Engineering organization. This position requires the capacity to exercise good judgment and maintain a realistic balance among multiple priorities.

Using strong written and verbal communication, administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.

In return, we can offer the opportunity to take on increasing levels of support and gain a front seat view of a large, high-growth business. We provide an unparalleled working culture, a diverse and supportive team and some of the most competitive benefits on the market!

You Will:

• Complete a wide range of administrative tasks including managing extremely demanding calendars and completing expense reports
• Plan, coordinate, and ensure schedules are followed and appropriately prioritized
• Research, prioritize, and follow up on incoming issues and concerns including those of a confidential nature; determine appropriate course of action, referral, or response
• Plan and execute team training, and events, including related travel and expenses
• Take on special projects as needed
  

You Have:

• Minimum 2+ years experience in Administrative Assistant role or similar – start-up or technology company preferred
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal and relationship building skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, demonstrate the highest level of customer/client service and response
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite applications (Docs, Sheets, Slides)

You are:

• Communicative creative and hardworking
• Organized on top of everything
• Positive we bring solutions, not problems
• Passionate we all love what we do
• Professional – discreet and timely

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

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Job Features

Job Category

Administrative

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