EXECUTIVE ADMINISTRATIVE ASSISTANT

Compass Group; New York (NY); Remote; USD 10,000 - 60,000; Full time

Job summary

Join a dynamic team where your organizational skills will shine as an Executive Administrative Assistant. This role is pivotal in supporting executives, enhancing their effectiveness, and ensuring seamless operations. You will manage schedules, handle communications, and contribute to a positive workplace environment. Enjoy the flexibility of a remote position with opportunities for professional growth and development. This is your chance to make a meaningful impact in a supportive and inclusive workplace that values diversity and empowers you to reach your full potential.

Benefits

Opportunities for Training and Development

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Flexible Spending Accounts (FSAs)

Medical, Dental, and Vision Insurance

Employee Assistance Program

Commuter Benefits

Qualifications

• Prior executive administrator experience required.
• Ability to maintain confidentiality and manage executive schedules.

Responsibilities

• Support executive by managing schedules and communications.
• Prepare reports and maintain office supplies inventory.
• Ensure confidentiality and manage information flow.

Skills

Executive Administrative Support

Time Management

Communication Skills

Confidentiality

Organizational Skills

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Database Management Systems

Job description

Location: St. John's University

+ We are hiring immediately for a full-time EXECUTIVE ADMINISTRATIVE ASSISTANT position.

+ Address: St. John's University - 8000 Utopia Parkway, Jamaica, NY 11439. Note: online applications accepted only.

+ Schedule: Shifts are scheduled from 8:00 AM to 5:00 PM; however, flexibility may be required before or after standard hours based on business needs.

+ Requirement: Prior executive administrator experience required.

+ Perks: Remote position, quarterly regional travel required.

+ Pay Range: $30.00 per hour to $35.00 per hour.

We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1419877.

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

Application Deadline: Applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!

Job Summary

Summary: Provide support in various ways to a Company executive to enhance the Company’s effectiveness and serve Company clients and employees effectively.

Essential Duties and Responsibilities:

1. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
2. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
3. Attends meetings in the executive's absence and delivers and receives messages on the executive’s behalf.
4. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
5. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
6. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
7. Maintains customer confidence and protects operations by keeping information confidential.
8. Prepares reports by collecting and analyzing information.
9. Completes projects by assigning work to clerical staff; following up on results.
10. Secures information by completing database backups.
11. Maintains and verifies office supplies inventory.
12. Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
13. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
14. Contributes to team effort by accomplishing related results as needed.
15. Performs other duties as assigned.

The Benefits

We invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program

Full-time positions additionally offer:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Additional information on time off benefits is available for specific states and remote positions via provided links.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. We are committed to fair treatment for all applicants and associates regardless of race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected classification.

Qualified candidates must be able to perform essential functions satisfactorily with or without reasonable accommodation. This job post is not exhaustive of all responsibilities, skills, or requirements. The company reserves the right to modify the role as needed.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace and considers all qualified applicants, including those with criminal histories, in accordance with applicable laws.