Executive Administrative Assistant

Lift Business Resources; Dallas (TX); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a highly organized Executive Administrative Assistant to provide essential support to executives and business owners. This fully remote position involves managing schedules, streamlining communication, and handling various administrative tasks. You'll be pivotal in ensuring that projects and initiatives progress smoothly while maintaining confidentiality and discretion. If you excel in a fast-paced environment and have a knack for organization and communication, this role offers a fantastic opportunity to make a significant impact in a dynamic setting.

Benefits

Paid Time Off (PTO)

Health Insurance

Fully Remote Position

Qualifications

• Proven experience supporting an executive or business owner.
• Exceptional organizational and time management skills.

Responsibilities

• Coordinate and manage appointments, meetings, and travel arrangements.
• Maintain organized files, records, and conduct research.

Skills

Organizational Skills

Time Management

Communication Skills

Confidentiality

Problem-Solving Skills

Self-Motivation

Tools

CRM Systems

Virtual Communication Tools

Project Management Software

Job description

Lift Business Resources is seeking a highly organized and proactive Executive Administrative Assistant to support executives and business owners. This role involves managing schedules, streamlining communication, and efficiently handling administrative tasks. The assistant will work closely with executives and business owners to support daily operations, manage sensitive information, and ensure that initiatives, goals, and projects are advancing at the designated pace.

Benefits:

• $23 per hour
• Fully remote position
• Paid Time Off (PTO)
• Health insurance is available to employees who maintain a 30-hour workweek

Responsibilities:

• Schedule & Calendar Management: Coordinate and manage appointments, meetings, conferences, and travel arrangements, optimizing time and priorities.
• Information Management: Maintain organized files, records, and confidential information. Conduct research, compile data, and prepare reports or presentations. Update and manage CRM systems.
• Project Coordination: Monitor ongoing projects, track progress, and ensure deadlines are met. Collaborate with team members for seamless execution.
• Relationship Management: Build and maintain positive relationships with stakeholders. Prepare agendas, coordinate meetings, and take minutes.
• Travel & Logistics Coordination: Arrange travel, including flights, accommodations, and transportation. Prepare itineraries and travel details.
• Financial Administration: Assist with expense tracking, invoice processing, and budget monitoring. Coordinate with finance and vendors.
• Meeting Support: Prepare materials, attend meetings, take notes, and follow up on action items.
• Task Delegation: Assign tasks to team members or external providers, oversee completion.
• General Administrative Support: Draft and proofread documents, handle correspondence, and assist with other tasks.

Requirements:

• Proven experience supporting an executive or business owner
• Experience managing CRM systems
• Exceptional organizational and time management skills
• Strong communication skills
• Proficiency in virtual communication tools and project management software
• High discretion and confidentiality
• Attention to detail and problem-solving skills
• Self-motivated, proactive, and able to work independently