Executive Administrative Assistant (Remote)

Workoo Technologies; San Antonio (TX); Remote; Full time

Benefits offered by this job

Competitive benefits

Supportive team culture

Opportunity for professional growth

Job summary

A dynamic tech company is seeking an Executive Administrative Assistant (Remote) to support Engineering directors. This role involves managing calendars, handling expenses, and overseeing special projects. Candidates should have at least 2 years of experience in a similar role, strong organizational skills, and proficiency in Microsoft Office and Google Suite. The position offers competitive benefits and a supportive work environment.

Qualifications

• Minimum 2+ years experience in Administrative Assistant role or similar.
• Proven ability to handle confidential information with discretion.
• Strong organizational skills that reflect attention to detail.

Responsibilities

• Complete a wide range of administrative tasks including managing calendars.
• Plan and coordinate schedules for meetings and events.
• Research and prioritize incoming issues, responding appropriately.

Skills

Organizational skills

Interpersonal skills

Confidentiality

Microsoft Office proficiency

Google Suite proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Docs

Google Sheets

Google Slides

Job description

About the job Executive Administrative Assistant (Remote)

You will provide support for two of our Engineering directors remotely in the US. Their calendar, travel, and expenses, along with management and oversight of special projects, as needed, will be your responsibility. To perform these tasks effectively, you will become familiar with our Meraki products, people, and cross-functional dynamics within the Engineering organization. This position requires the capacity to exercise good judgment and maintain a realistic balance among multiple priorities.

Using strong written and verbal communication, administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.

In return, we can offer the opportunity to take on increasing levels of support and gain a front seat view of a large, high-growth business. We provide an unparalleled working culture, a diverse and supportive team and some of the most competitive benefits on the market!

You Will

• Complete a wide range of administrative tasks including managing extremely demanding calendars and completing expense reports
• Plan, coordinate, and ensure schedules are followed and appropriately prioritized
• Research, prioritize, and follow up on incoming issues and concerns including those of a confidential nature; determine appropriate course of action, referral, or response
• Plan and execute team training, and events, including related travel and expenses
• Take on special projects as needed

You Have

• Minimum 2+ years experience in Administrative Assistant role or similar - start-up or technology company preferred
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal and relationship building skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, demonstrate the highest level of customer/client service and response
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite applications (Docs, Sheets, Slides)
• Bachelor's degree preferred

You are

• Communicative creative and hardworking
• Organized on top of everything
• Positive we bring solutions, not problems
• Passionate we all love what we do
• Professional - discreet and timely

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.