Administrative Assistant Office Manager (Remote)

Workoo Technologies; Phoenix (AZ); Remote; Full time

Job summary

A dynamic marketing firm is seeking a detail-oriented Administrative Assistant Office Manager to join their remote team. The successful candidate will arrange travel, manage calendars, and support various organizational tasks. Ideal candidates should have over 5 years of experience, strong communication skills, and proficiency in Microsoft Office and SharePoint. This position requires someone who can work collaboratively in a team environment, has excellent follow-through skills, and can manage multiple priorities effectively.

Qualifications

• 5+ years of experience in a related field.
• Ability to maintain confidentiality and effective communication with all management levels.
• Proven ability to drive for results and establish strong relationships.

Responsibilities

• Arrange domestic and international travel for the organization.
• Maintain calendars and expense statements for management.
• Plan meetings and celebrations.
• Support office supplies and setup for new employees.
• Maintain SharePoint sites and mailing lists.
• Build and manage organizational charts.

Skills

Excellent follow-through skills

Strong verbal communication skills

Strong written communication skills

Interpersonal skills

Analytical skills

Problem-solving skills

Time management skills

Team collaboration

Tools

Microsoft Office (Outlook, Word, PowerPoint, Excel)

SharePoint

SAP

Job description

About the job Administrative Assistant Office Manager (Remote)

Job Openings Administrative Assistant Office Manager (Remote)

Allied Global Marketing is searching for a detail-oriented person with excellent follow-through skills who is able to maintain confidentiality, have fun and be highly effective in a team environment. Individual must be able to communicate well with all levels of management.

While not all inclusive, responsibilities of this role include:

• Arranging domestic and complex international travel for organization
• Maintaining managers calendar and expense statements
• Working with team to plan worldwide meetings and employee celebrations
• Providing support for organization on office supplies, phones and setup for new employees
• Maintaining organizations SharePoint sites
• Setting up and maintaining employee mailing lists and mail folders
• Build and maintain organizational charts for the worldwide organization
• Maintain space (offices and cubicles)
• Order recognition awards for organization

Allied Global Marketing will not sponsor job applicants for visas or work authorization for this position.

• 5+ years of experience
• Expertise using productivity software tools in Microsoft Office (Outlook, Word, PowerPoint and Excel), SharePoint and SAP

Preferred qualifications:

• Ability to establish strong relationships with key stakeholders critical to success, both internally and externally
• Strong verbal and written communication skills
• Ability to quickly ramp on new systems and processes
• Demonstrated strong interpersonal, analytical and problem-solving skills
• Ability to work in teams and collaborate effectively with people in different functions
• Ability to take the initiative and drive for results
• Strong time management skills that enable on-time project delivery

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.