Executive & Administrative Assistant - Reception & VP Support

BHS; Richmond (KY); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Pet Insurance

Life Insurance

Disability Insurance

Tuition Reimbursement

Maternity and Paternity Leave

Paid Time Off

Bereavement Leave

PTO Sell Back

Compassionate Leave Sharing

Employee Support Fund

Retirement with Company Match

Job summary

Baptist Health is seeking an Administrative Assistant III to support executives and greet visitors in a hospital setting. The role involves a mix of receptionist duties and high-level secretarial tasks, with collaboration alongside the Executive Assistant.

Candidates should be prepared to handle confidential information and coordinate calendars for Vice Presidents. The position is full-time, daytime hours with benefits, and reports to the Executive Assistant.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Associate degree in secretarial sciences preferred.
• Three to five years of high-level administrative assistant experience required.
• Proficiency with Word, Excel, and PowerPoint; experience with office equipment (copier/scanner) required.

Responsibilities

• Greet and assist visitors and staff in a professional, courteous manner.
• Direct visitors to appropriate locations within the hospital and coordinate with staff as needed.
• Perform secretarial tasks including word processing, document filing, record keeping, and data entry.
• Manage correspondence and scheduling tasks for Vice Presidents and executives.
• Arrange meetings, conferences, and interviews; handle room reservations and logistics for meetings.

Skills

Receptionist experience

Secretarial tasks

Multitasking

Data entry

Education

High school diploma or equivalent

Associate degree in secretarial sciences

Tools

Word

Excel

PowerPoint

Copier

Scanner

Job description

Baptist Health is seeking an Administrative Assistant III to support executives and greet visitors in a hospital setting. The role involves a mix of receptionist duties and high-level secretarial tasks, with collaboration alongside the Executive Assistant.

Candidates should be prepared to handle confidential information and coordinate calendars for Vice Presidents. The position is full-time, daytime hours with benefits, and reports to the Executive Assistant.