Administrative Assistant III

BHS Baptist Healthcare System; Richmond (KY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Pet Insurance

Tuition Reimbursement

Maternity/Paternity Leave

Paid Time Off

Job summary

Baptist Health in Richmond, KY is seeking an Administrative Assistant III to greet visitors, provide reception support, and assist the executive team with secretarial duties. This full-time role supports the vice presidents and collaborates with the Executive Assistant, with duties flexible as needs arise.

Qualifications include a high school diploma or equivalent (associate degree preferred), 3–5 years of high-level admin experience, and fluency with Word, Excel and PowerPoint.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Associate degree in secretarial sciences.
• Three to five years of high-level administrative assistant experience.
• Proficiency with Word, Excel and PowerPoint; experience with office equipment.

Responsibilities

• Greet visitors, assist and direct to appropriate locations in a prompt, professional manner.
• Determine visitor needs and guide them to appropriate areas in the hospital.
• Perform word processing, database management, record keeping, photocopying and filing of confidential documents.
• Classify, sort and file correspondence, records and other documents as requested.
• Arrange meetings and conferences, schedule interviews and appointments, and support Vice Presidents.

Skills

Word

Excel

PowerPoint

Education

High school diploma or equivalent

Associate degree in secretarial sciences

Job description

Job Title

Administrative Assistant III

Contract Type

FULL TIME - DAYS

Full-Time 32 weekly hours (0.8 FTE) - 40 weekly hours (1.0 FTE)

Job Description

Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant. The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs.

Responsibilities

• Politely and professionally greets, helps and directions to all visitors, staff, and others encountering the department (in person or via telephone) in a prompt, friendly, and professional manner.
• Politely ascertains the nature of their business and assists them to various locations in the hospital when appropriate.
• Performs a wide variety of secretarial tasks including word processing and database management, record keeping, photocopying, and filing of documents, all of which are confidential in nature.
• Classifies, sorts and files correspondence, records and other documents as requested.
• Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining Vice Presidents.
• Provides logistical arrangements for meetings, including reserving conference room, arranging refreshments, sending notices, setting up and operating audio-visual equipment as needed.

Requirements

• High school diploma or equivalent (college degree preferred)
• Associate degree in secretarial sciences
• three to five-years ‘ high-level administrative assistant experience.
• Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.

Benefits

• Health, Vision, Dental and Pet Insurance
• Life Insurance Short Term and Long-Term Disability and Life Insurance
• Identity Theft Protection
• Tuition Reimbursement up to $6,000 annually
• Company paid Maternity and Paternity Leave
• 5 days of Paid Time Off available upon hire
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)
• Employee Support Fund, for employees in need of emergency financial support
• Retirement with Company Match

About Baptist Health

Baptist Health is an Equal Employment Opportunity employer. Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians.

EEO Statement

Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law.

Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team.

Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

NOTICE OF NONDISCRIMINATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.