Administrative Assistant III

BHS; Richmond (KY); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Pet Insurance

Life Insurance

Disability Insurance

Tuition Reimbursement

Maternity and Paternity Leave

Paid Time Off

Bereavement Leave

PTO Sell Back

Compassionate Leave Sharing

Employee Support Fund

Retirement with Company Match

Job summary

Baptist Health is seeking an Administrative Assistant III to support executives and greet visitors in a hospital setting. The role involves a mix of receptionist duties and high-level secretarial tasks, with collaboration alongside the Executive Assistant.

Candidates should be prepared to handle confidential information and coordinate calendars for Vice Presidents. The position is full-time, daytime hours with benefits, and reports to the Executive Assistant.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Associate degree in secretarial sciences preferred.
• Three to five years of high-level administrative assistant experience required.
• Proficiency with Word, Excel, and PowerPoint; experience with office equipment (copier/scanner) required.

Responsibilities

• Greet and assist visitors and staff in a professional, courteous manner.
• Direct visitors to appropriate locations within the hospital and coordinate with staff as needed.
• Perform secretarial tasks including word processing, document filing, record keeping, and data entry.
• Manage correspondence and scheduling tasks for Vice Presidents and executives.
• Arrange meetings, conferences, and interviews; handle room reservations and logistics for meetings.

Skills

Receptionist experience

Secretarial tasks

Multitasking

Data entry

Education

High school diploma or equivalent

Associate degree in secretarial sciences

Tools

Word

Excel

PowerPoint

Copier

Scanner

Job description

Summary

Job Description:

Job Title: Administrative Assistant III

FULL TIME - DAYS

Job Description:

Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant.

The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs.

• Politely and professionally greets, helps and directions to all visitors, staff, and others encountering the department (in person or via telephone) in a prompt, friendly, and professional manner.
• Politely ascertains the nature of their business and assists them to various locations in the hospital when appropriate.
• Performs a wide variety of secretarial tasks including word processing and database management, record keeping, photocopying, and filing of documents, all of which are confidential in nature.
• Classifies, sorts and files correspondence, records and other documents as requested.
• Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining Vice Presidents.
• Provides logistical arrangements for meetings, including reserving conference room, arranging refreshments, sending notices, setting up and operating audio-visual equipment as needed.

Requirements:

• High school diploma or equivalent
• (college degree preferred) Associate degree in secretarial sciences
• REQUIRED - three to five-years ‘ high-level administrative assistant experience.
• Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.

Benefits: Full-Time 32 weekly hours (0.8 FTE) - 40 weekly hours (1.0 FTE)

• Health, Vision, Dental and Pet Insurance
• Life Insurance
• Short Term and Long-Term Disability and Life Insurance
• Identity Theft Protection
• Tuition Reimbursement up to $6,000 annually
• Company paid Maternity and Paternity Leave
• 5 days of Paid Time Off available upon hire
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)
• Employee Support Fund, for employees in need of emergency financial support
• Retirement with Company Match

Baptist Health is an Equal Employment Opportunity employer.