Executive Administrative Assistant & Projects Liaison

VIS Group, Inc; Washington (District of Columbia); On-site; USD 30,000 - 36,000; Full time

Job summary

VIS Group in Lacey, WA is seeking an Administrative Specialist to support the Director of Administration and help manage company operations. This role requires strong organization, reliability, and the ability to handle multiple tasks in a fast-paced environment.

You will produce marketing materials, coordinate projects and events, maintain internal systems, and assist with onboarding of new clients as well as hiring processes, contributing to a professional and collaborative team culture.

Qualifications

• Strong computer knowledge and general office experience.
• Proficient in Microsoft Office Suite; able to learn proprietary applications.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Provide administrative support to the Director of Administration
• Assist in the development of company marketing materials
• Plan, coordinate, and implement special projects as assigned
• Organize and execute team events and employee recognition initiatives
• Maintain and update internal systems, including tracking contract renewals, new clients, and client transitions
• Support onboarding of new clients and offboarding of terminated clients
• Assist with hiring processes, including scheduling interviews, prescreens, coordinating background checks, and ordering new hire materials
• Perform additional duties as assigned

Skills

Communication skills

Typing 40 wpm

Multi-tasking

Punctuality

Team player

Professionalism

HR experience

Education

High School diploma

Tools

Microsoft Office

Proprietary applications

Job description

VIS Group in Lacey, WA is seeking an Administrative Specialist to support the Director of Administration and help manage company operations. This role requires strong organization, reliability, and the ability to handle multiple tasks in a fast-paced environment.

You will produce marketing materials, coordinate projects and events, maintain internal systems, and assist with onboarding of new clients as well as hiring processes, contributing to a professional and collaborative team culture.