Executive Assistant to the Community Manager (HOA)

VIS Group; Lacey (WA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

PTO 2-4 weeks

Holidays off

Sick leave

Family leave

Certification costs covered

Mileage reimbursement

Christmas bonus

Medical insurance

Dental/Vision

Life Insurance

401(k) match

Job summary

VIS Group in Lacey, Washington is seeking an HOA Manager to provide essential administrative support to the Community Manager(s) and manage communications with board members and residents. The role includes processing various requests, coordinating inspections, and supporting meeting preparation while coordinating vendors as needed.

The position requires strong written and verbal communication, organizational skills, and the ability to travel regionally within King, Pierce, and Thurston

Qualifications

• Excellent written and verbal communication skills.
• Strong presentation and public speaking abilities.
• Ability to interact with various board members.
• Self-directed and highly organized.
• Proficient using computers with good time management.
• Willingness to travel to King, Pierce, Thurston Counties.
• Knowledge of Caliber software is a plus.

Responsibilities

• Provide all administrative support to the Community Manager(s).
• Conduct compliance inspections for clients.
• Prepare for and attend Board and Association meetings.
• Ensure work orders and repairs are scheduled and completed.
• Process escrow requests, hardship requests, ACC requests and other items.
• Locate and coordinate vendor bids and support when needed.
• Provide other customer service support as needed.
• Perform other administrative tasks as deemed appropriate.

Skills

Communication skills

Public speaking

Board interaction

Self-directed

Organizational skills

Computer proficiency

Stress management

Travel availability

Caliber software

Education

Bachelor's degree

Tools

Caliber software

Job description

VIS Group in Lacey, Washington is seeking an HOA Manager to provide essential administrative support to the Community Manager(s) and manage communications with board members and residents. The role includes processing various requests, coordinating inspections, and supporting meeting preparation while coordinating vendors as needed.

The position requires strong written and verbal communication, organizational skills, and the ability to travel regionally within King, Pierce, and Thurston