ADMINISTRATIVE ASSISTANT

VIS Group, Inc; Washington (District of Columbia); On-site; USD 30,000 - 36,000; Full time

Job summary

VIS Group in Lacey, WA is seeking an Administrative Specialist to support the Director of Administration and help manage company operations. This role requires strong organization, reliability, and the ability to handle multiple tasks in a fast-paced environment.

You will produce marketing materials, coordinate projects and events, maintain internal systems, and assist with onboarding of new clients as well as hiring processes, contributing to a professional and collaborative team culture.

Qualifications

• Strong computer knowledge and general office experience.
• Proficient in Microsoft Office Suite; able to learn proprietary applications.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Provide administrative support to the Director of Administration
• Assist in the development of company marketing materials
• Plan, coordinate, and implement special projects as assigned
• Organize and execute team events and employee recognition initiatives
• Maintain and update internal systems, including tracking contract renewals, new clients, and client transitions
• Support onboarding of new clients and offboarding of terminated clients
• Assist with hiring processes, including scheduling interviews, prescreens, coordinating background checks, and ordering new hire materials
• Perform additional duties as assigned

Skills

Communication skills

Typing 40 wpm

Multi-tasking

Punctuality

Team player

Professionalism

HR experience

Education

High School diploma

Tools

Microsoft Office

Proprietary applications

Job description

Job Description

VIS Group in Lacey, Washington is looking for the next incredible person to join our Admin team!

About Our Industry

Homeowners Associations (HOAs) are supported by professional management companies that help maintain the operations, financial health, and overall quality of residential communities. These companies partner with HOA Boards of Directors to coordinate services, support homeowners, and ensure communities run smoothly and efficiently.

Behind the scenes, strong administrative support is essential to keeping these operations organized, responsive, and effective.

About the Role

This position is part of our Administration Department and works directly with the Director of Administration to support company-wide initiatives, internal operations, and team engagement efforts. The ideal candidate is detail-oriented, adaptable, and comfortable managing a variety of responsibilities in a fast-paced environment.

Job Location: Lacey, WAHours/Week: 40 hrSalary: $22-$26 per hour, DOE

Key Responsibilities

• Provide administrative support to the Director of AdministrationAssist in the development of company marketing materials
• Plan, coordinate, and implement special projects as assignedOrganize and execute team events and employee recognition initiatives
• Maintain and update internal systems, including tracking contract renewals, new clients, and client transitions
• Support onboarding of new clients and offboarding of terminated clients
• Assist with hiring processes, including scheduling interviews, conducting prescreens, coordinating background checks, and ordering new hire materials (e.g., business cards)
• Perform additional duties as assigned

Requirements

Skills and Qualifications:Must have good computer knowledge and general office experience. MUST be proficient in Microsoft Office Suite programs, and be capable of learning various other proprietary applicationsOperation of general office equipment (printers, copier, scanner, fax, mail machine, postage meter, etc.)A professional demeanor and helpful attitude along with a desire to learn and work in a team environmentExceptional communication skills, both written and verbalPunctuality, dependability and attendance per working schedule requiredAbility to multi-task, and prioritize multiple projects simultaneously in a fast-paced environmentTyping speed of 40 wpm or higherHR-related experience a plusProfessionalism: Our company is hired by communities expecting the highest level of service and professionalism. That means that your presence and poise (on the phone, through emails, or in person) must be professional, courteous and always customer service oriented.

Education

EducationHigh School diploma is preferred.