Office Specialist

National Youth Advocate Program (NYAP); Cincinnati (OH); On-site; USD 49,593,600 - 55,104,000; Full time

Benefits offered by this job

PTO and holidays

Health insurance

Parental leave

Training & CEUs

401K Matching

Mileage reimbursement

Phone allowance

Student loan repayment

Job summary

National Youth Advocate Program (NYAP) is seeking an Administrative Assistant—Full-time to support daily office operations. The role requires strong organization, data entry, and customer service skills, with bilingual ability a plus.

Compensation is $20 per hour and schedules include 9:00 AM–5:00 PM three days and 11:00 AM–7:00 PM two days weekly. Benefits include generous time off, health coverage, parental leave, training opportunities, 401K matching, mileage reimbursement, and a phone

Qualifications

• High School Diploma or GED required.
• Bilingual a plus (Spanish/English).
• Proficiency with office machines and computers.

Responsibilities

• Supervise the Office Specialist.
• Align work with NYAP mission, values and philosophy.
• Coordinate conferences, trainings and events as requested.
• Enter program data into databases and maintain records.
• Provide quarterly and annual reports on children served.

Skills

Customer service

Communication

Organizational skills

Problem-solving

Teamwork

Multitasking

Interpersonal skills

Education

High School Diploma or GED

Tools

Office equipment

Word processing

Spreadsheets

Databases

Job description

Administrative Assistant: Full-time

The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to interact effectively with agency staff and the general public.

Scheduled Hours

9:00 AM - 5:00 PM three days per week, 11:00 AM - 7:00 PM two days per week

Compensation

$20 per hour

Working At NYAP

• Generous Time Off: 22 Days of Paid Time Off + 11 Paid Holidays + Half-day Friday's during the summer!
• Health and Wellness: Comprehensive healthcare packages for you and your family; Paid Parental leave
• Professional Growth: Ongoing training/education, CEU's, and supervision hours
• And So Much More! Student loan repayment program, 401K Matching, mileage reimbursement, phone allowance

Responsibilities

• Supervise the Office Specialist.
• Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.
• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide notary public services for the agency.
• Provide general administrative support services for the assigned office.
• Provide testing and evaluations in the recruitment and selection process for vacant office specialist position

Minimum Qualifications

• High School Diploma or GED equivalent.
• Bilingual a plus! Spanish and English
• Previous experience and proficiency in the use of various office machines, including computers.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills
• Sensitivity to cultural diversity
• Enthusiastic self-starter
• Excellent oral and written communication skills
• Strong organizational and administrative skills
• Effective problem-solving and decision-making skills
• Works well independently and as a team member

Driving And Vehicle Requirements

• Valid driver's license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

Qualifications

An Equal Opportunity Employer, including disability/veterans.