Executive Administrative Assistant: PowerPoint & Scheduling

Brookfield Asset Management; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Brookfield Asset Management is seeking an organized Administrative Assistant to support executives and teams at Brookfield Place New York. Responsibilities include calendar management, powerpoint support, expense reporting and document preparation for meetings, with a strong emphasis on accuracy, discretion and multi-tasking in a fast-paced environment.

2-3 years experience and a Bachelor's degree are required; salary ranges from $85,000 to $100,000.

Qualifications

• 2-3 years Administrative Assistant experience
• Demonstrated ability to handle confidential information appropriately
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook
• Experience with Concur is a plus but not required
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player - provide support to other groups when time warrants, during absences, holidays etc.
• Overtime as needed
• Bachelor's degree required

Responsibilities

• Modify PowerPoint presentations including the incorporation and formatting of charts, graphs and images
• Calendar management and scheduling
• Expense report creating and invoice processing
• Work effectively without constant supervision
• Promptly respond to requests with accuracy and a courteous demeanor
• Manage document preparation for internal and external meetings, training, etc.
• Mailing, scanning, copying and binding
• Provides administrative support to other groups when time warrants, during absences, holidays etc.
• Assist other members of the admin staff with work overflow

Skills

Administrative experience

Confidential information handling

Communication skills

Organizational skills

Team player

Overtime flexibility

Interpersonal skills

Prioritization

Education

Bachelor's degree

Tools

MS Office

Concur

Job description

Brookfield Asset Management is seeking an organized Administrative Assistant to support executives and teams at Brookfield Place New York. Responsibilities include calendar management, powerpoint support, expense reporting and document preparation for meetings, with a strong emphasis on accuracy, discretion and multi-tasking in a fast-paced environment.

2-3 years experience and a Bachelor's degree are required; salary ranges from $85,000 to $100,000.