Sr. Administrative Assistant

University of Miami; Miami (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

The University of Miami is seeking a Sr. Administrative Assistant to provide clerical and office support for the UHealth–Transplant Institute in Miami.

The role handles data, reports, schedules, travel, minutes, and front-desk duties to keep the department running smoothly. The ideal candidate has a High School Diploma or equivalent, at least 3 years of relevant experience, strong communication, teamwork, and technical skills, and the ability to learn new procedures in a busy academic medical

Qualifications

• High School Diploma or equivalent required.
• Minimum 3 years of relevant experience preferred.
• Strong written and verbal communication skills.
• Ability to learn new procedures, technologies, and adapt to changing priorities.
• Teamwork and collaboration with colleagues.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Collects, reviews and analyzes data; prepares reports and presentations.
• Responds to non-routine inquiries from internal/external sources.
• Plans meetings and takes detailed minutes as needed.
• Answers phone lines and directs callers to appropriate staff.
• Schedules appointments and updates calendars; makes travel arrangements as needed.
• Composes correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general office support.
• Maintains department filing system and ensures policy adherence.

Skills

Communication skills

Teamwork

Technical proficiency

Learning agility

Education

High School Diploma or equivalent

Job description

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .Sr. Administrative AssistantThe University of Miami/UHealth Miami Transplant Institute has an exciting opportunity for a Full Time, Sr. Administrative Assistant to work in Miami.Core Job Summary:The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.Core Responsibilities:Supports department and/or department leadership with daily clerical tasks.Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.Plans meetings and takes detailed minutes, as needed.Answers phone calls, provides information to callers or connects callers to appropriate staff.Schedules appointments and updates calendars.Makes travel arrangements and reservations for department leadership and staff, as needed.Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.Greets and provides general support to visitors.Develops and maintains department filing system.Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.Core Qualifications:High School Diploma or equivalent/relevant experience, certification or licenseMinimum 3 years of relevant experience requiredLearning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.Teamwork: Ability to work collaboratively with others and contribute to a team environment.Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.Job Status:Full timeEmployee Type:Staff