Executive Administrative Assistant

Coahoma Community College; Clarksdale (MS); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Coahoma Community College in Clarksdale, MS seeks an Executive Administrative Assistant to provide full administrative support to the Assigned Department and its supervisor, ensuring efficient day-to-day operations and clear communications.

The role includes transcribing dictation, preparing correspondence, monitoring budgets, performing word processing and spreadsheets, scheduling meetings, taking minutes, handling mail and supplies, and serving as the first point of contact for students and

Responsibilities

• Organizes and manages the day-to-day activities of an assigned office to ensure efficient and effective office operations; coordinates communications; assists the supervisor(s) with administrative matters
• Performs a variety of duties independently in support of functions delegated to assigned supervisor; interprets and applies rules and regulations as appropriate
• Receives and transcribes dictation of letters and memoranda, including material confidential in nature; prepares correspondence independently or from oral instructions
• Maintains current budget information; monitors budget expenditures; assists in budget preparations as assigned
• Utilizes the computer to perform computer functions including, but not limited to, word processing charts, spreadsheets, as well as other software applications
• Initiates and answers telephone calls; screens and directs calls and visitors to appropriate personnel; schedules and confirms appointments
• Responds to requests for information from students, staff, and the general public regarding the institution’s programs, policies, procedures, and regulations
• Maintains a variety of files and records including some confidential in nature
• Schedules meetings and appointments for assigned administrator; prepares agenda items for meetings; maintains records, attends meetings, and prepares minutes for distribution to appropriate personnel
• Receives and routes mail to the appropriate personnel; orders, issues and maintains department’s supplies and forms
• Performs other duties as assigned by the Supervisor

Job description

Position Title:Executive Administrative Assistant

Department:Assigned Department

Immediate Supervisor’s Title: Assigned Department Head

Positions Supervised:None

Term of Position:12 Months Full-time Non-exempt

Position Description:(primary functions)

Provides full range of administrative and support services to assigned department

Essential Duties and Responsibilities:

• Organizes and manages the day-to-day activities of an assigned office to ensure efficientand effective office operations; coordinates communications; assists the supervisor(s)with administrative matters
• Performs a variety of duties independently in support of functions delegated to assignedsupervisor; interprets and applies rules and regulations as appropriate
• Receives and transcribes dictation of letters and memoranda, including material confidentialin nature; prepares correspondence independently or from oral instructions
• Maintains current budget information; monitors budget expenditures; assists in budgetpreparations as assigned
• Utilizes the computer to perform computer functions including, but not limited to,word processing charts, spreadsheets, as well as other software applications
• Initiates and answers telephone calls; screens and directs calls and visitors to appropriatepersonnel; schedules and confirms appointments
• Responds to requests for information from students, staff, and the general publicregarding the institution’s programs, policies, procedures, and regulations
• Maintains a variety of files and records including some confidential in nature
• Schedules meetings and appointments for assigned administrator; prepares agenda itemsfor meetings; maintains records, attends meetings, and prepares minutes for distributionto appropriate personnel
• Receives and routes mail to the appropriate personnel; orders, issues and maintainsdepartment’s supplies and forms
• Performs other duties as assigned by the Supervisor

Non-Discrimination Statement
Coahoma Community College is an equal opportunity institution in accordance with civilrights and does not discriminate on the basis of race, color, national origin, sex,disability, age, or other factors prohibited by law in any of its educational programs,activities and employment opportunities. The following person has been designatedto handle inquiries regarding the non-discrimination policies: Taneshia T. Winston,Director of Employee Services/Coordinator for 504/ADA, Title IX Compliance Officer,Office #A100, Vivian M. Presley Administration Building, 3240 Friars Point Road, Clarksdale,Mississippi 38614, Phone: [phone], Email: [e-mail]