Division Office Manager: Budgets, Grants & Admin

Calhoun Community College; Decatur (AL); On-site; USD 47,000 - 65,000; Full time

Job summary

Calhoun Community College is seeking an Administrative Assistant to support the Division with clerical tasks, budgeting, records management, and scheduling. The role involves preparing documents, maintaining records, and coordinating with the Dean and division staff to ensure policy compliance.

Duties include managing budgets, handling communications, and assisting with Perkins funding, general office management, and IT-related support. Strong proficiency in Word, Excel, and Banner is required.

Qualifications

• Minimum of two years (64 semester hours) of postsecondary education from an accredited institution is required.
• A minimum of three years of office administration work experience is required.
• Ability to utilize Word or other word processing tools to prepare and communicate information is required.
• Ability to utilize Excel or other database software to enter, format, sort and analyze information and prepare reports is required.

Responsibilities

• Perform general administrative duties.
• Serve as Office Manager for the Division.
• Gather budget information to prepare the Perkins budget each year.
• Maintain the annual Perkins budget and ensure compliance with Perkins regulations.
• Serve as point of contact for all Division grants and ensure grant requirements are met.
• Monitor and manage all Division budgets.
• Greet visitors and respond to their needs.
• Answer a multi-line phone system and direct calls.
• Input and process paperwork and manage Banner entries.
• Take meeting minutes as directed.
• Maintain calendars and schedules for individuals or groups.
• Coordinate IT support when needed.
• Assist with registration for programs.
• Create and maintain filing systems.
• Load information into Banner or other software.

Skills

Office administration

Budgeting

Records management

Data entry

Education

Two-year postsecondary education (64 semester hours) required

Associate degree preferred

Tools

Banner

Excel

Word processing

Job description

Calhoun Community College is seeking an Administrative Assistant to support the Division with clerical tasks, budgeting, records management, and scheduling. The role involves preparing documents, maintaining records, and coordinating with the Dean and division staff to ensure policy compliance.

Duties include managing budgets, handling communications, and assisting with Perkins funding, general office management, and IT-related support. Strong proficiency in Word, Excel, and Banner is required.