Executive Assistant to Global Head of Urban Innovation

Systemart, LLC; Newark (NJ); Hybrid; USD 50,000 - 70,000; Part time

Job summary

A leading administrative services firm is seeking an Executive Assistant in Newark, NJ. The ideal candidate will manage executives' calendars, coordinate meetings, and provide comprehensive administrative support. Candidates should possess excellent communication, organizational skills, and be comfortable in a fast-paced environment. This position requires a minimum of 3 days in the office and offers a preference for a full-time schedule.

Qualifications

• Must be a self-starter motivated to complete tasks.
• Excellent interpersonal skills and professionalism are essential.
• Must communicate clearly when problems arise.
• Accountable and dependable resource for assigned tasks.
• Must possess integrity and discretion when handling confidential info.

Responsibilities

• Manage Executive's calendar and schedule meetings.
• Coordinate large internal team meetings and events.
• Submit and track monthly expenses in a timely manner.
• Provide relationship management support and data entry.
• Assist with visitor registration and other administrative tasks.

Skills

Interpersonal skills

Communication skills

Organizational skills

Prioritization skills

Microsoft Suite proficiency

Job description

A leading administrative services firm is seeking an Executive Assistant in Newark, NJ. The ideal candidate will manage executives' calendars, coordinate meetings, and provide comprehensive administrative support. Candidates should possess excellent communication, organizational skills, and be comfortable in a fast-paced environment. This position requires a minimum of 3 days in the office and offers a preference for a full-time schedule.