Onsite Executive Assistant

Insight Global; Jersey City (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading financial services provider is seeking a highly skilled Executive Assistant in Jersey City to support the Managing Director of the Enterprise Technology Operations group. This role requires exceptional attention to detail, strong emotional intelligence, and the ability to manage complex calendars and travel logistics efficiently. The ideal candidate will be proactive, detail-oriented, and capable of thriving in a fast-paced, onsite environment. This position offers a competitive salary and full-time opportunities to impact senior leadership positively.

Qualifications

• Highly personable with strong emotional intelligence.
• Demonstrates radical responsibility and learns from feedback.
• Deep sense of accountability, exceptionally detail-oriented.

Responsibilities

• Provide full-time support to the Managing Director.
• Manage complex calendar, travel, and expense workflows.
• Ensure operational efficiency and oversee office organization.

Skills

Emotional intelligence

Calendar management

Travel coordination

Expense management

Written communication

Verbal communication

Job description

Rate Estimate: $32.17-$35.66 on contract - Converting Salary $70-100K Base

5 Days onsite in Jersey City

Overview

Insight Global is seeking a high‑caliber Executive Assistant to provide dedicated, full‑time support to the Managing Director of the Enterprise Technology Operations group at one of the largest financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast‑paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long‑term trust, and play a critical role in the day‑to‑day success of the executive team.

Key Responsibilities

• Executive Support
• Provide full‑time, high‑touch support to the MD, acting as their primary point of contact and trusted administrative partner
• Maintain immediate responsiveness to the MD during business hours, managing priorities with sound judgment and discretion
• Answer and manage their phone, handling communications professionally and efficiently
• Calendar & Travel Management
• Own complex calendar management, including scheduling, rescheduling, and prioritizing meetings
• Coordinate domestic and international travel for the MD and the broader team, ensuring seamless logistics
• Anticipate conflicts and proactively resolve scheduling issues before they arise
• Expense & Approval Management
• Oversee approval workflows for expense management with accuracy and timeliness
• Office & Team Operations
• Manage office seating and space allocation, ensuring teams are appropriately placed
• Oversee the team vacation tracker and ensure proper coverage during absences
• Support overall office organization and operational efficiency
• Provide peripheral support to other Managing Directors as needed

Required Attributes & Qualifications

• Personal & Professional Traits
• Highly personable with strong emotional intelligence and executive presence
• Demonstrates radical responsibility: owns mistakes, learns from feedback, and does not repeat errors
• Deep sense of accountability—follows through without reminders
• Exceptionally detail‑oriented with a strong ability to multitask
• Calm, professional, and polished in high‑pressure situations
• Skills & Experience
• Strong calendar, travel, and expense management skills
• Excellent written and verbal communication abilities
• Comfortable operating onsite in a professional office environment