Executive Administrative Assistant – Onsite, Atlanta

Focus People; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Focus People, located in Atlanta, GA, is seeking an Administrative Assistant to support the executive leadership and keep the office running smoothly. This 100% onsite, full-time role offers potential for permanent hire based on performance.

You will manage calendars, prepare documents, coordinate meetings, handle front-desk coverage, and maintain confidential information with professionalism. Ideal for an organized, proactive professional who thrives in a structured environment.

Qualifications

• High school diploma or GED required.
• At least two years of administrative support experience.
• Experience with multiline phone systems.
• Proficiency in Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organization, time management, and attention to detail.
• Ability to manage multiple assignments with minimal supervision.
• Professional and courteous demeanor with customer service skills.
• Ability to maintain confidentiality.
• Experience supporting an executive or department manager (preferred).
• Experience in government, nonprofit, or public housing settings (preferred).
• Experience preparing meeting agendas, minutes, reports, and spreadsheets (preferred).
• Familiarity with Yardi or Tenmast housing software (preferred).

Responsibilities

• Provide daily administrative support to leadership team.
• Manage calendars, appointments, schedules, and meeting arrangements.
• Prepare professional correspondence, reports, spreadsheets, presentations, and other documents.
• Organize meeting materials, prepare agendas, and assist with documenting meeting minutes and follow-up items.
• Maintain accurate electronic and physical filing systems.
• Help track assigned projects, deadlines, and routine administrative responsibilities.
• Assist with office supplies, equipment, incoming mail, and general administrative operations.
• Support internal communications, special projects, and office events.
• Help coordinate employee onboarding materials, training records, and other administrative documentation.
• Assist with data entry, expense tracking, and invoice or spreadsheet reconciliation as needed.
• Answer and direct incoming telephone calls professionally.
• Provide occasional front-desk and reception coverage.
• Greet visitors and respond to general questions from staff, residents, and the public.
• Direct inquiries and concerns to the appropriate departments.
• Maintain professionalism when handling difficult situations or sensitive information.

Skills

Phone systems

Written communication

Verbal communication

Organization

Time management

Attention to detail

Customer service

Confidentiality

Executive support

Multitasking

Team support

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Yardi housing software

Tenmast housing software

Job description

Focus People, located in Atlanta, GA, is seeking an Administrative Assistant to support the executive leadership and keep the office running smoothly. This 100% onsite, full-time role offers potential for permanent hire based on performance.

You will manage calendars, prepare documents, coordinate meetings, handle front-desk coverage, and maintain confidential information with professionalism. Ideal for an organized, proactive professional who thrives in a structured environment.