Administrative Assistant

Focus People; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Focus People, located in Atlanta, GA, is seeking an Administrative Assistant to support the executive leadership and keep the office running smoothly. This 100% onsite, full-time role offers potential for permanent hire based on performance.

You will manage calendars, prepare documents, coordinate meetings, handle front-desk coverage, and maintain confidential information with professionalism. Ideal for an organized, proactive professional who thrives in a structured environment.

Qualifications

• High school diploma or GED required.
• At least two years of administrative support experience.
• Experience with multiline phone systems.
• Proficiency in Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organization, time management, and attention to detail.
• Ability to manage multiple assignments with minimal supervision.
• Professional and courteous demeanor with customer service skills.
• Ability to maintain confidentiality.
• Experience supporting an executive or department manager (preferred).
• Experience in government, nonprofit, or public housing settings (preferred).
• Experience preparing meeting agendas, minutes, reports, and spreadsheets (preferred).
• Familiarity with Yardi or Tenmast housing software (preferred).

Responsibilities

• Provide daily administrative support to leadership team.
• Manage calendars, appointments, schedules, and meeting arrangements.
• Prepare professional correspondence, reports, spreadsheets, presentations, and other documents.
• Organize meeting materials, prepare agendas, and assist with documenting meeting minutes and follow-up items.
• Maintain accurate electronic and physical filing systems.
• Help track assigned projects, deadlines, and routine administrative responsibilities.
• Assist with office supplies, equipment, incoming mail, and general administrative operations.
• Support internal communications, special projects, and office events.
• Help coordinate employee onboarding materials, training records, and other administrative documentation.
• Assist with data entry, expense tracking, and invoice or spreadsheet reconciliation as needed.
• Answer and direct incoming telephone calls professionally.
• Provide occasional front-desk and reception coverage.
• Greet visitors and respond to general questions from staff, residents, and the public.
• Direct inquiries and concerns to the appropriate departments.
• Maintain professionalism when handling difficult situations or sensitive information.

Skills

Phone systems

Written communication

Verbal communication

Organization

Time management

Attention to detail

Customer service

Confidentiality

Executive support

Multitasking

Team support

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Yardi housing software

Tenmast housing software

Job description

Location: Atlanta, GA (Fulton County)

Work Arrangement: 100% Onsite

Job Type: Full-Time Schedule | Temporary-to-Hire Opportunity

Schedule:

• Monday–Thursday: 8:30 AM–5:30 PM

• Friday: 8:30 AM–12:30 PM

About the Opportunity

Focus People is seeking a dependable, organized, and professional Administrative Assistant to support an organization in the Atlanta area.

This is an excellent opportunity for an experienced administrative professional who enjoys keeping an office organized, supporting leadership, and ensuring important tasks are completed accurately and on time.

The ideal candidate is detail-oriented, approachable, proactive, and comfortable working in a structured, task-focused environment. You'll work closely with executive leadership while also assisting with general office operations and occasional front-desk coverage.

This position offers the potential for permanent employment based on performance, organizational fit, and the employer's hiring needs.

What You'll Do

Executive and Administrative Support

• Provide daily administrative support to the organizationleadership team.

• Manage calendars, appointments, schedules, and meeting arrangements.

• Prepare professional correspondence, reports, spreadsheets, presentations, and other documents.

• Organize meeting materials, prepare agendas, and assist with documenting meeting minutes and follow-up items.

• Maintain accurate electronic and physical filing systems.

• Help track assigned projects, deadlines, and routine administrative responsibilities.

Office Coordination

• Assist with office supplies, equipment, incoming mail, and general administrative operations.

• Support internal communications, special projects, and office events.

• Help coordinate employee onboarding materials, training records, and other administrative documentation.

• Assist with data entry, expense tracking, and invoice or spreadsheet reconciliation as needed.

Customer Service and Reception Support

• Answer and direct incoming telephone calls professionally.

• Provide occasional front-desk and reception coverage.

• Greet visitors and respond to general questions from staff, residents, and the public.

• Direct inquiries and concerns to the appropriate departments.

• Maintain professionalism when handling difficult situations or sensitive information.

What We're Looking For

Required Qualifications

• High school diploma or GED.

• Minimum of two years of administrative assistant, secretarial, or office support experience.

• Experience with multiline phone systems, switchboards, or high-volume incoming calls.

• Proficiency with Microsoft Word, Excel, and Outlook.

• Strong written and verbal communication skills.

• Excellent organization, time management, and attention to detail.

• Ability to manage multiple assignments and complete work with minimal supervision.

• Professional, courteous demeanor and strong customer service skills.

• Ability to maintain confidentiality and remain composed in challenging situations.

Preferred Qualifications

• Experience supporting an executive, director, or department manager.

• Previous work in government, public housing, nonprofit, or related administrative settings.

• Experience preparing meeting agendas, minutes, reports, and spreadsheets.

• Familiarity with Yardi or Tenmast housing software.

What Makes Someone Successful in This Role?

We're looking for someone who takes pride in being dependable and making their supervisor's day easier.

You’ll be successful if you:

• Follow through on assignments and meet deadlines.

• Stay organized when managing multiple responsibilities.

• Work efficiently from established priorities and task lists.

• Communicate clearly and professionally.

• Pay attention to details without losing sight of the bigger picture.

• Maintain a positive attitude and take ownership of your work.

• Enjoy supporting a team and contributing to a professional office environment.

Why Consider This Opportunity?

• Consistent weekday schedule with a shorter Friday.

• Opportunity to support executive leadership and develop valuable administrative experience.

• Long-term potential through a temporary-to-hire arrangement.

• Meaningful work supporting an organization that serves the local community.

• Collaborative, professional environment with a variety of administrative responsibilities.

This is a temporary assignment with the potential for permanent employment. Permanent employment is not guaranteed and is determined by the client.