Executive Administrative Assistant — On-Site Support to Leaders

The Ghoman Group; Indianapolis (IN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) retirement plan

Career development opportunities

Job summary

The Ghoman Group in Indianapolis, IN is seeking an Administrative Assistant to provide comprehensive support to senior management and department leaders at our local office. The role emphasizes proactive organization, professional communication, and reliable handling of confidential information.

The successful candidate will manage calendars, prepare reports, coordinate meetings, and streamline processes to improve office efficiency.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum 3–5 years of progressively responsible administrative or executive support experience.
• Experience supporting senior management or multiple departments.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills, including professional email and business correspondence.
• Excellent organizational, analytical, multitasking, and time-management abilities.
• Experience preparing reports, managing calendars, coordinating meetings, and maintaining business records.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide high-level administrative support to senior management, executives, and department heads.
• Manage executive calendars, schedule meetings, coordinate appointments, and organize engagements.
• Prepare, proofread, and format professional correspondence, reports, presentations, and internal documents.
• Maintain meeting agendas, track action items, and ensure deadlines are met.
• Handle calls, emails, inquiries, and business correspondence professionally and efficiently.
• Coordinate daily office operations to maintain an organized work environment.
• Develop and maintain structured filing systems for contracts, reports, and records.
• Monitor office supplies, coordinate vendor communications, and assist with purchasing.
• Organize meetings, prepare materials, and support internal business events.
• Identify opportunities to improve administrative workflows and efficiency.

Skills

Executive communication

Attention to detail

Time management

Multitasking

Independent work

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Excel

PowerPoint

Outlook

Word

Job description

The Ghoman Group in Indianapolis, IN is seeking an Administrative Assistant to provide comprehensive support to senior management and department leaders at our local office. The role emphasizes proactive organization, professional communication, and reliable handling of confidential information.

The successful candidate will manage calendars, prepare reports, coordinate meetings, and streamline processes to improve office efficiency.