Office Administrator

Concrete Strategies LLC.; Exton (PA); On-site; USD 40,000 - 60,000; Full time

Job summary

A construction and engineering firm is seeking a detail-oriented Office Administrator to provide comprehensive administrative support. This role involves managing day-to-day office operations, organizing documentation, and ensuring a professional work environment. Ideal candidates should possess strong organizational skills, have over two years of experience, and align with values such as Safety, Integrity, and Teamwork. The position is based in Exton, Pennsylvania, and requires proficiency in Microsoft Office Suite.

Qualifications

• 2+ years of experience in an administrative or office support role.
• Ability to handle confidential information with discretion.
• Comfortable multitasking and working independently.

Responsibilities

• Provide full-spectrum administrative support to ensure smooth day-to-day operations.
• Manage office supplies, equipment, and kitchen inventory.
• Support expense reporting, invoice processing, and petty cash reconciliation.

Skills

Organizational skills

Time management skills

Verbal communication

Written communication

Microsoft Office Suite proficiency

Education

Associate’s degree or administrative support certification

Job description

Concrete Strategies is seeking a detail-oriented and dependable Office Administrator to provide full-spectrum administrative support to our team. This role ensures smooth day-to-day operations in the office and plays a key part in keeping our internal processes organized and efficient. The ideal candidate thrives in a fast-paced, team-oriented environment and demonstrates a strong commitment to our company’s core values: Safety, Passion, Integrity, Teamwork, Communication, and Continuous Improvement.

Key Responsibilities

General Office Administration

• Greet visitors, answer phones, and route communications to appropriate staff
• Maintain a clean, organized, and professional office environment
• Order and manage office supplies, equipment, and kitchen inventory
• Receive and distribute mail and deliveries

Administrative Support

• Draft, proofread, and format documents such as letters, memos, reports, and meeting notes
• Schedule meetings, appointments, and conference calls for team members
• Support expense reporting, invoice processing, and petty cash reconciliation
• Manage electronic and physical filing systems, ensuring easy retrieval of documents

Recordkeeping & Organization

• Maintain up-to-date contact lists, calendars, and internal directories
• Ensure proper documentation and archiving of administrative and personnel forms
• Assist with onboarding paperwork and orientation tasks for new hires

Coordination & Internal Communication

• Distribute internal communications, newsletters, and announcements as directed
• Coordinate office events, meetings, and celebrations
• Liaise with facility services or IT support for office equipment issues

Required Qualifications

• 2+ years of experience in an administrative or office support role
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to handle confidential information with discretion
• Comfortable multitasking and working independently with minimal supervision

Preferred Qualifications

• Experience in a construction, engineering, or field-based business environment
• Familiarity with expense reporting or office management software
• Associate’s degree or administrative support certification preferred

Core Values Alignment

We are looking for a candidate who embodies Concrete Strategies' Core Values:

• Safety – Promotes a safe and secure office environment
• Passionate – Brings a positive attitude and energy to their work
• Integrity – Maintains trust and accountability in all tasks
• Teamwork – Works collaboratively and respectfully with all departments
• Communication – Demonstrates clear, courteous, and effective communication
• Continuous Improvement – Seeks ways to improve administrative systems and workflows