Executive Administrative Assistant – On-site (Encino)

Matthews™; Los Angeles (CA); On-site; USD 33,000 - 37,000; Full time

Job summary

Matthews is seeking an Administrative Assistant to support the office's administrative functions and assist the leadership team in Encino, CA. This on-site role involves data entry, managing the main phone line, scheduling, calendar management, and communication with clients and agents.

It also includes onboarding support, office operations, and coordinating with IT, Facilities, and Recruiting Partners. The ideal candidate has an Associate's degree or higher and at least 2 years of related

Qualifications

• Bachelor's degree not required but Associates or higher is preferred.
• Proficient with Microsoft Office applications (Word, Excel, OneNote, Outlook).
• Ability to manage calendars, schedules, and communications precisely.

Responsibilities

• Serve as first point of contact for clients and visitors and direct them appropriately.
• Handle data entry, main phone line, mail pickup and daily communications.
• Provide executive administrative support to leadership and assist with scheduling.
• Coordinate onboarding/off-boarding, meet and greet, and onboarding collateral.
• Support office operations: supplies, equipment, room setup, and vendor liaison.
• Assist with IT, Facilities, Market Leader, and Recruiting Partners as needed.
• Arrange internal trainings and live trainings, prepare conference rooms.

Skills

Microsoft Office

Data entry

Communication

Time management

Interpersonal skills

Education

Associates Degree or higher

Tools

Box

Atlas

Pitney Bowes

Job description

Matthews is seeking an Administrative Assistant to support the office's administrative functions and assist the leadership team in Encino, CA. This on-site role involves data entry, managing the main phone line, scheduling, calendar management, and communication with clients and agents.

It also includes onboarding support, office operations, and coordinating with IT, Facilities, and Recruiting Partners. The ideal candidate has an Associate's degree or higher and at least 2 years of related