Executive Support & Office Coordinator (Encino - On-Site)

Matthews; California; On-site; USD 33,000 - 37,000; Full time

Job summary

Matthews is seeking an Administrative Assistant to support office operations in Encino, CA. The role covers data entry, main phone line management, executive support, scheduling, calendars, and cross-department coordination.

Duties include onboarding, onboarding/offboarding logistics, and coordinating with IT, Facilities, Market Leader, and Recruiting Partners. This on-site position requires Associate degree or higher with 2+ years of relevant experience, strong MS Office skills, and exceptional

Qualifications

• Associates Degree or higher.
• 2+ year(s) relative experience.
• Expert knowledge of Microsoft Office including Word, Excel, OneNote, and Outlook.
• Ability to work in a fast-paced environment with strong attention to detail and time management.
• Excellent interpersonal and communication skills.

Responsibilities

• Serve as the first welcoming point of contact for clients and visitors.
• Manage office supplies: ordering, stocking, inventory, and expense reports.
• Liaise for MRIES and New Hire onboarding/offboarding: computers, welcome packets, access.
• Coordinate building management requests and on-site facilities tasks.
• Manage main phone line and company voicemail, relay messages.
• Handle mail pickup and daily deliveries, ensure office communications.
• Set up conference rooms and coordinate meetings, trainings, and events.
• Support internal office events and vendor coordination.
• Assist agents with basic technology needs and reimburse expenses.
• Support Market Leader administrative tasks and interview scheduling.
• Assist Matthews University Program training calendar and materials.

Skills

Microsoft Office Proficiency

Interpersonal & communication skills

Time management

Attention to detail

Problem-solving

Education

Associates Degree or higher

Tools

Microsoft Office (Word, Excel, Outlook, OneNote)

Job description

Matthews is seeking an Administrative Assistant to support office operations in Encino, CA. The role covers data entry, main phone line management, executive support, scheduling, calendars, and cross-department coordination.

Duties include onboarding, onboarding/offboarding logistics, and coordinating with IT, Facilities, Market Leader, and Recruiting Partners. This on-site position requires Associate degree or higher with 2+ years of relevant experience, strong MS Office skills, and exceptional