Executive Administrative Assistant - Office & Scheduling Pro

Matthews; Los Angeles (CA); On-site; USD 33,000 - 37,000; Full time

Job summary

Matthews in Encino, CA is seeking an Administrative Assistant to support the leadership team and office operations. You will handle data entry, manage the main phone line, schedule appointments, and coordinate calendars while delivering professional client and agent communications.

This entry-level role offers exposure to multiple departments, collaboration with IT and facilities, and opportunities for career growth within the firm.

Qualifications

• Associates Degree or higher is required.
• 2+ years of relative experience.
• Expert knowledge of Microsoft Office including Word, Excel, OneNote, and Outlook.
• Ability to work in a fast-paced environment with strong time management.

Responsibilities

• Serve as the first welcoming point of contact for clients and visitors, directing them appropriately.
• Manage the main phone line and company voicemail, ensuring messages reach the correct team.
• Data entry, scheduling appointments, and calendar management for leadership.
• Coordinate with IT, Facilities, Market Leader, and Recruiting Partners for smooth operations.
• Support onboarding/offboarding and basic technology needs for agents.
• Expense reimbursements and office event coordination.

Skills

Attention to detail

Time management

Interpersonal skills

Problem solving

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Matthews in Encino, CA is seeking an Administrative Assistant to support the leadership team and office operations. You will handle data entry, manage the main phone line, schedule appointments, and coordinate calendars while delivering professional client and agent communications.

This entry-level role offers exposure to multiple departments, collaboration with IT and facilities, and opportunities for career growth within the firm.