Executive Administrative Assistant (On-Site, Calendar & Reports)

Spectrum Health; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Spectrum Health is seeking an Administrative Assistant to provide executive-level support to director-level leadership. The role emphasizes organization, calendar management, and the preparation of reports in a dynamic, on-site environment in Grand Rapids.

Proficiency with Word, Excel, Outlook, and SharePoint enhances efficiency and communication within the team. The ideal candidate will demonstrate proactive problem solving, strong typing, and the ability to multi-task while meeting deadlines

Qualifications

• Associate's degree or equivalent business/office administration
• 3 years of relevant experience
• Secretarial or administrative support experience

Responsibilities

• Manage calendars for directors and arrange travel
• Prepare reports and correspondence
• Organize meetings and take minutes
• Maintain accurate records
• Process invoices and manage SharePoint pages
• Answer phone and greet visitors
• Protect confidentiality of sensitive information
• Prepare data for analysis

Skills

Organizational skills

Attention to detail

Multitasking

Proactive problem solving

Time management

Education

Associate's Degree or equivalent

Bachelor's Degree preferred

Tools

Microsoft Word

Excel

Outlook

SharePoint

Invoice processing

Job description

Spectrum Health is seeking an Administrative Assistant to provide executive-level support to director-level leadership. The role emphasizes organization, calendar management, and the preparation of reports in a dynamic, on-site environment in Grand Rapids.

Proficiency with Word, Excel, Outlook, and SharePoint enhances efficiency and communication within the team. The ideal candidate will demonstrate proactive problem solving, strong typing, and the ability to multi-task while meeting deadlines