Executive Admin for Healthcare Leadership

Orthopaedic-Associates-of-Michigan; Grand Rapids (MI); On-site; USD 48,000 - 68,000; Full time

Job summary

Orthopaedic Associates of Michigan in Grand Rapids, MI seeks an Executive Administrative Assistant. This full-time role supports the CFO, COO, President, VP, HR Director, and committees with calendars, materials, and minutes.

The position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced healthcare environment, including occasional after-hours support for leadership events and governance activities.

Qualifications

• High school diploma or GED; associate or bachelor degree preferred.
• 3 years of progressively responsible administrative support experience.
• Experience supporting senior leaders, physicians, or governance bodies.
• Advanced proficiency with Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Coordinate and maintain executive calendars for senior leaders.
• Prepare agendas, presentations, reports, and minutes for meetings.
• Attend meetings to capture discussions and decisions, and distribute notes.
• Plan travel, logistics, and shareholder communications as needed.
• Maintain confidential files and assist with governance-related tasks.

Skills

Executive support

Meetings coordination

Discretion & confidentiality

Written & verbal communication

Team collaboration

Education

Associate degree in Business Administration or related field

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Orthopaedic Associates of Michigan in Grand Rapids, MI seeks an Executive Administrative Assistant. This full-time role supports the CFO, COO, President, VP, HR Director, and committees with calendars, materials, and minutes.

The position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced healthcare environment, including occasional after-hours support for leadership events and governance activities.