Executive Administrative Assistant – Office & HR Support

UniSea, Inc.; Redmond (WA); On-site; USD 49,000 - 56,000; Full time

Benefits offered by this job

EV charging

Medical/Dental/Vision insurance

FSA/Dependent Care Accounts

401(k) with employer match

Life insurance

Paid vacation/sick/holidays

Job summary

UniSea, Inc. in Redmond, WA seeks an outgoing Administrative Assistant to support the Corporate Office and collaborate with Executive Leadership and HR. You will handle front-desk duties, greet visitors, answer calls, and assist with reports, letters, and presentations.

The role requires strong Microsoft Office skills, attention to detail, and ability to manage confidential information. In-office Monday–Friday 8–5; notary license may be required.

Qualifications

• Requires High School diploma or equivalent and Microsoft Office training.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) is required.
• Must be able to obtain Washington State Notary License upon hire.
• Minimum 2 years of reception/administrative/customer service experience.
• In-person work Monday–Friday, 8–5 PM, at Corporate Office.

Responsibilities

• Answer, screen, and transfer incoming calls; assist HR with recruiting calls; maintain company phone lists; monitor and respond to general emails.
• Welcome visitors and employees; issue guest badges; maintain visitor logs and security procedures.
• Assist executives with clerical tasks: schedule meetings, prepare reports, letters, memos, and presentations; handle expense reports.
• Provide general office support: open/close office, manage mail, prepare shipments, and organize office supplies in ERP.
• Maintain and update HR records, support post-offer screening during seasonal hiring, and assist HR with filing and data entry.

Skills

Microsoft Suite

Customer service

Reception experience

Data entry

Notary license

Bilingual capability

Education

High School diploma or equivalent

Microsoft Office training

Tools

ERP system

Job description

UniSea, Inc. in Redmond, WA seeks an outgoing Administrative Assistant to support the Corporate Office and collaborate with Executive Leadership and HR. You will handle front-desk duties, greet visitors, answer calls, and assist with reports, letters, and presentations.

The role requires strong Microsoft Office skills, attention to detail, and ability to manage confidential information. In-office Monday–Friday 8–5; notary license may be required.