Executive Administrative Assistant of Property Management

Housing Authority of the City of Shreveport; Shreveport (LA); On-site; USD 40,000 - 56,000; Full time

Job summary

Housing Authority of the City of Shreveport seeks a Property Management Executive Administrative Assistant to provide high-level support to the executive team of the property management department. The role demands strong organizational abilities, meticulous attention to detail, and the capacity to juggle multiple tasks with smart prioritization while liaising with internal and external stakeholders.

Responsibilities include handling correspondence, calendar management, document preparation,

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Property management experience preferred.
• Experience with administrative procedures and best practices.

Responsibilities

• Managing correspondence: Handling emails, mail, and phone calls and responding or redirecting as necessary.
• Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
• Document preparation: Drafting, editing, and formatting memos, letters, reports, and presentations.
• Data management: Maintaining accurate and up-to-date files and databases.
• Executive support: Providing general administrative support to the executive team, including managing calendars and organizing events.
• Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.

Skills

Property management knowledge

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Customer service

Problem solving

Time management

Teamwork

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

A property management executive administrative assistant is responsible for providing administrative support to the executive team of HACS property management department. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize accordingly. Overall, the property management executive assistant plays a crucial role in ensuring the smooth operation of the property management executive team and supporting the efficient management of properties.

• Managing correspondence: Handling emails, mail, and phone calls, and responding or redirecting as necessary.
• Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
• Document preparation: Drafting, editing, and formatting various documents, such as memos, letters, reports, and presentations.
• Data management: Maintaining accurate and up-to-date files and databases.
• Executive support: Providing general administrative support to the executive team, including managing their calendars, organizing events, and handling any other tasks as needed.
• Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.

These duties may vary on an as needed basis.

Knowledge, Skills and Responsibility:

• Knowledge of property management principles and practices
• Familiarity with relevant laws and regulations in the property management industry
• Understanding of administrative procedures and best practices
• Strong organizational skills to manage multiple tasks and prioritize effectively
• Excellent attention to detail to ensure accuracy in document preparation and data management
• Advanced proficiency in computer software applications, such as Microsoft Office Suite
• Effective communication skills, both written and verbal
• Ability to work independently and proactively solve problems
• Strong interpersonal skills to interact with colleagues, clients, and stakeholders
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Proven record of providing excellent internal and external customer service
• Must be self-motivated and have a positive attitude
• Ability to focus and follow through to completion of projects Ability to set priorities and operate in a dynamic, fast paced environment
• Demonstrates initiative with ability to work with little supervision
• Exhibits professionalism and team orientation
• Property Management experience is preferred

EDUCATION REQUIREMENTS:

• Bachelor's degree in Business Administration or other related fields required