Executive Administrative Assistant of Property Management

Housing Authority of Shreveport; Shreveport (LA); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) Plan

Paid annual and sick leave

Paid holidays

Job summary

Housing Authority of the City of Shreveport seeks an Executive Administrative Assistant of Property Management to support the executive team. Responsibilities include correspondence handling, calendar management, document prep, and data maintenance for the property management department.

Qualifications include a Bachelor’s degree and experience in property management, along with strong organizational and communication skills to manage multiple tasks in a fast-paced environment.

Qualifications

• Bachelor's degree required in a related field.
• Experience in property management preferred.
• Strong organizational skills and accuracy are essential.

Responsibilities

• Managing correspondence: Handling emails, mail, and phone calls, and responding or redirecting as necessary.
• Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
• Document preparation: Drafting, editing, and formatting memos, letters, reports, and presentations.
• Data management: Maintaining accurate and up-to-date files and databases.
• Executive support: Providing general administrative support to the executive team, including managing their calendars, organizing events, and handling any other tasks as needed.
• Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.

Skills

Property management

Microsoft Office

Calendar management

Document preparation

Data management

Executive support

Communication skills

Attention to detail

Independent work

Customer service

Education

Bachelor's degree

Experience in property management

Tools

Outlook

Word

Excel

Job description

Executive Administrative Assistant of Property Management

• Full-time
• Compensation: up to USD 51000 - yearly

The Housing Authority of the City of Shreveport (HACS) provides quality affordable housing to low-income families and individuals through the effective and efficient administration of housing assistance programs.

A property management executive administrative assistant is responsible for providing administrative support to the executive team of HACS property management department. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize accordingly. Overall, the property management executive assistant plays a crucial role in ensuring the smooth operation of the property management executive team and supporting the efficient management of properties.

• Managing correspondence: Handling emails, mail, and phone calls, and responding or redirecting as necessary.
• Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
• Document preparation: Drafting, editing, and formatting various documents, such as memos, letters, reports, and presentations.
• Data management: Maintaining accurate and up-to-date files and databases.
• Executive support: Providing general administrative support to the executive team, including managing their calendars, organizing events, and handling any other tasks as needed.
• Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.

These duties may vary on an as needed basis.

Knowledge, Skills and Responsibility:

• Knowledge of property management principles and practices
• Familiarity with relevant laws and regulations in the property management industry
• Understanding of administrative procedures and best practices
• Strong organizational skills to manage multiple tasks and prioritize effectively
• Excellent attention to detail to ensure accuracy in document preparation and data management
• Advanced proficiency in computer software applications, such as Microsoft Office Suite
• Effective communication skills, both written and verbal
• Ability to work independently and proactively solve problems
• Strong interpersonal skills to interact with colleagues, clients, and stakeholders
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Proven record of providing excellent internal and external customer service
• Must be self-motivated and have a positive attitude
• Ability to focus and follow through to completion of projects Ability to set priorities and operate in a dynamic, fast paced environment
• Demonstrates initiative with ability to work with little supervision
• Exhibits professionalism and team orientation

EDUCATION REQUIREMENTS:

• Successful experience in property management
• Bachelor's degree required
• $51,000 Annually with qualified experience.
• Health, dental, vision and life insurance
• 401(k) Plan, contributions - employees 6%, employer 8%
• Paid annual and sick leave
• Paid holidays'

All your information will be kept confidential according to EEO guidelines.

Job Location