Executive Administrative Assistant - Marketing (Honolulu)

Maytav Bus Co; Honolulu (HI); On-site; USD 36,000 - 39,000; Full time

Job summary

Staffing Solutions of Hawaii is seeking an Administrative Assistant to join a growing and dynamic team in Honolulu, HI. This full-time, on-site role supports senior Marketing leadership and requires punctual on-site presence.

Responsibilities include managing calendars, coordinating meetings, taking minutes, preparing executive correspondence, tracking data, and supporting onboarding and travel arrangements.

Qualifications

• 2+ years of clerical or office support experience.
• 1+ year of customer service experience.
• High school diploma required; administrative training preferred.
• Proficiency with MS Word, Excel, Outlook and PowerPoint.
• Ability to handle confidential information.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Experience supporting managers or executives preferred.
• Some flexibility in schedule.

Responsibilities

• Provide executive and administrative support to senior Marketing leadership
• Manage calendars and coordinate meetings
• Take and distribute meeting minutes
• Prepare documents, memos, and executive correspondence
• Track data and prepare reports
• Coordinate team events, recognition programs, and special projects
• Support onboarding for new team members
• Coordinate travel arrangements and process expenses
• Maintain filing systems, records, office administration, and supplies
• Handle sensitive and confidential information with discretion

Skills

Organizational skills

Time management

Written and verbal communication

Relationship-building

Problem-solving

Confidentiality

Education

High school diploma

Administrative training

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Staffing Solutions of Hawaii is seeking an Administrative Assistant to join a growing and dynamic team in Honolulu, HI. This full-time, on-site role supports senior Marketing leadership and requires punctual on-site presence.

Responsibilities include managing calendars, coordinating meetings, taking minutes, preparing executive correspondence, tracking data, and supporting onboarding and travel arrangements.