On-site Admin Assistant - Entry Level (Waipahu)

Staffing Solutions Of Hawaii; Waipahu (HI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Complimentary on-site parking included

SSOH benefits

Job summary

Staffing Solutions of Hawaii is seeking an Administrative Assistant to join our on-site management team at a Waipahu residential apartment community. This entry-level position is the friendly face residents see daily, handling front-desk duties, greeting guests and coordinating with management.

Ideal candidates have a high school diploma, basic Excel skills, and a can-do attitude. The role is full-time, 8:00 AM–4:30 PM, Monday through Friday, with on-site parking and a strong emphasis on

Qualifications

• High school diploma required.
• Proficiency in Microsoft Office Suite required.
• Excellent verbal and written communication skills.
• Front-desk, retail, or hospitality experience is a plus.

Responsibilities

• Provide high-quality customer service to residents, owners, and guests, in-person and over the phone.
• Act as the first point of contact for resident concerns, resolving minor issues and escalating complex matters to the Property Manager.
• Log and distribute resident packages; manage secure check-out/check-in of common area keys.
• Draft and distribute community-wide memos, newsletters, and maintenance/inspection notices.
• Maintain accurate digital and physical files for resident leases, insurance certificates, and building permits.
• Monitor office supply levels and coordinate orders.
• Receive and input maintenance work orders, following up with residents to ensure satisfaction.
• Greet and log contractors, ensuring proper site access.
• Help process monthly maintenance fee payments and assist with basic financial reports in Excel.

Skills

Microsoft Office proficiency

Communication skills

Record keeping

Attention to detail

Customer service

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Staffing Solutions of Hawaii is seeking an Administrative Assistant to join our on-site management team at a Waipahu residential apartment community. This entry-level position is the friendly face residents see daily, handling front-desk duties, greeting guests and coordinating with management.

Ideal candidates have a high school diploma, basic Excel skills, and a can-do attitude. The role is full-time, 8:00 AM–4:30 PM, Monday through Friday, with on-site parking and a strong emphasis on