Hiring an Entry-level Administrative Assistant in Waipahu, HI!

Maytav Bus Co; Waipahu (HI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Complimentary on-site parking

SSOH benefits

Job summary

Staffing Solutions of Hawaii seeks an Administrative Assistant to join the on-site management team at a Waipahu apartment community. You will be the friendly face—handling resident interaction, coordinating packages, and supporting daily operations with a focus on hospitality.

This entry-level position emphasizes strong communication, professional discretion, and accurate record-keeping, with a Monday–Friday 8:00 AM–4:30 PM schedule and on-site parking benefits.

Qualifications

• High school diploma required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication.

Responsibilities

• Provide high-quality customer service to residents, owners, and guests, in-person and over the phone.
• Act as the first point of contact for resident concerns, resolving minor issues and escalating complex matters to the Property Manager.
• Log and distribute resident packages; manage secure check-out/check-in of common area keys.
• Draft and distribute community-wide memos, newsletters, and maintenance/inspection notices.
• Maintain accurate digital and physical files for resident leases, insurance certificates, and building permits.
• Monitor office supply levels and coordinate orders.
• Receive and input maintenance work orders, following up with residents to ensure satisfaction.
• Greet and log contractors, ensuring proper site access.
• Help process monthly maintenance fee payments and assist with basic financial reports in Excel

Skills

Verbal communication

Written communication

Punctuality

Discretion

Education

High school diploma

Tools

Microsoft Office Suite

Excel

Job description

Position

Administrative Assistant

Location

Waipahu, HI

Pay

This position has a fixed rate of $20.00/hour

Experience

Entry-level candidates welcome; prior experience in retail, hospitality, or a front-desk setting is a major plus

Education

High school diploma required

Type

Full-time; Contract

Schedule

Monday - Friday, 8:00 AM - 4:30 PM

Staffing Solutions of Hawaii is seeking an Administrative Assistant to join our 'ohana with the on-site management team of a residential apartment community in Waipahu!

Are you a detail-oriented professional with a heart for hospitality? This is an entry-level position perfect for someone who enjoys a fast-paced environment and takes pride in being the "face" of a community, ensuring residents feel heard and operations run smoothly.

Job Description

1. Provide high-quality customer service to residents, owners, and guests, in-person and over the phone
2. Act as the first point of contact for resident concerns, resolving minor issues and escalating complex matters to the Property Manager
3. Log and distribute resident packages; manage secure check-out/check-in of common area keys
4. Draft and distribute community-wide memos, newsletters, and maintenance/inspection notices
5. Maintain accurate digital and physical files for resident leases, insurance certificates, and building permits
6. Monitor office supply levels and coordinate orders
7. Receive and input maintenance work orders, following up with residents to ensure satisfaction
8. Greet and log contractors, ensuring proper site access
9. Help process monthly maintenance fee payments and assist with basic financial reports in Excel

Position Requirements

1. Hard skills: Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) required; comfortable maintaining digital and physical records; basic financial reporting skills in Excel
2. Soft skills: Exceptional verbal and written communication skills; comfortable handling both happy residents and those with concerns; punctual and professional with a high level of discretion regarding resident privacy

Benefits/Perks

1. Complimentary on-site parking included
2. SSOH benefits

Staffing Solutions of Hawaii is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affim ...