Executive Administrative Assistant II — Flexible & Remote Options

Ellenco Estágios e Treinamentos; Springfield (IL); On-site; USD 78,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

Pension Plan

Paid Parental Leave

Flexible work schedules

Remote work option

Job summary

The Illinois Department of Healthcare and Family Services, Division of Medical Programs, is seeking an Administrative Assistant II to support the Deputy Administrator of Operations. This role requires organization, attention to detail, and the ability to manage multiple office functions efficiently.

The position emphasizes collaboration with state and federal partners, interpreting programs and policies, and coordinating administrative tasks.

Qualifications

• Requires completion of four years of college, preferably with courses in public or business administration.
• Requires two years of professional experience in a public or private organization.
• Background check and ability to travel may be required.

Responsibilities

• Serves as Medical Programs Administrative Assistant to the Deputy Administrator of Operations.
• Confers with state and federal agency representatives and agency staff.
• Interprets policies and procedures for managers and staff; liaises with Governor’s Office and other agencies.
• Back up travel coordinator for administrative staff.
• Performs other duties as required or assigned within scope.

Skills

Communication skills

Public administration knowledge

Project coordination

Education

Four-year college degree (public/business administration)

Job description

The Illinois Department of Healthcare and Family Services, Division of Medical Programs, is seeking an Administrative Assistant II to support the Deputy Administrator of Operations. This role requires organization, attention to detail, and the ability to manage multiple office functions efficiently.

The position emphasizes collaboration with state and federal partners, interpreting programs and policies, and coordinating administrative tasks.