Administrative Assistant II

10 Sarah Bush Lincoln Health Center; United States; On-site; USD 30,000 - 47,000; Full time

Job summary

Sarah Bush Lincoln Health Center is seeking an Administrative Assistant II to provide secretarial and administrative support for the Health System Vice President. You will coordinate schedules, maintain accurate records of meetings, and manage contracts for the division.

Hours are 8am-4:30pm with a high school diploma required. The role emphasizes exceptional customer service, professional communication with staff and leaders, and precise handling of calendars, meetings, minutes, and

Qualifications

• HS diploma required.
• Strong customer service and communication skills.
• Proficiency with basic technology and medical terminology.

Responsibilities

• Demonstrates exceptional customer service skills in support of internal and external customers.
• Greets visitors and portrays a positive image of the organization at all times.
• Routinely supports and communicates with staff, leaders, medical staff, and board members.
• Performs general office duties including answering the telephone for multiple lines.
• Maintains supplies and dietary items, stocking the kitchen and file room.
• Maintains VP and other calendars; schedules webinars and conference calls; prepares meeting materials.
• May assist with ordering food for inpatient units and peak periods.
• Supports operations in the division with focus on accuracy and timeliness.
• Prepares and distributes meeting agendas and packets; takes minutes as requested.
• Prepares typed correspondence, letters, and memos; prepares reports, spreadsheets and presentations.

Skills

Customer service

Scheduling

Verbal & written communication

Technology literacy

Medical terminology

Education

High School Diploma

Job description

Administrative Assistant II Job Description

Administrative Assistant II provides secretarial and administrative support for a Health System Vice President. Coordinates schedules for and maintains accurate records of meetings with follow-up as required. Coordinates and manages Health System contracts for the respective division.

Hours: 8am-4:30pm

Requirement: HS diploma

Best fit candidates are motivated, eager to learn, have a general knowledge of technology, and have a basic understanding of medical terminology and systems

Responsibilities

• Demonstrates exceptional customer service skills in support of internal and external customers.
• Greets visitors and portrays a positive image of the organization at all times.
• Routinely supports and communicates (verbal and written) with staff, leaders, medical staff, and board members.
• Performs general office duties which include answering the telephone (for multiple main lines/individuals).
• Maintains an adequate supply of office materials and dietary items, stocking the kitchen and file room with departmental supplies.
• Maintains appointment calendar for VP and others supported. Includes scheduling and setting up webinars and conference calls, preparing materials for discussion, ordering meals for meetings.
• May assist with ordering food (catered from outside) for the inpatient units and some support areas during peak census.
• Performs assigned duties to support operations in the division with focus on accuracy and timeliness.
• Prepares and distributes agendas and packets for meetings. Takes accurate and complete meeting minutes as requested.
• Prepares typed correspondence with the ability to compose letters and memos independently. Prepares reports, spreadsheets and electronic presentations to display data in a clear, easily understood manner.

Requirements

High School (Required)

Compensation Estimated Compensation Range $21.62 - $33.51 Pay based on experience

When you come to work for Sarah Bush Lincoln or Fayette County Hospital Long Term Care, you have our commitment to help make this the best work experience of your life. Career development is available through continuing education and on-site training, so come grow with us! We are striving to be the employer of choice in the area. Employees reap the benefit of our work culture which is steeped in professional and personal development programs. We have developed a solid benefit package to help retain our employees, while providing them opportunities to grow their careers. We support on-site classroom learning programs and internet courses, and we have a generous tuition reimbursement program-- all designed to help staff achieve their goals.