Executive Administrative Assistant - Hybrid Support for Managers

Desjardins Group; United States; Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Competitive salary + annual bonus

Flexible vacation (4 weeks)

Defined benefit pension plan

Group insurance including telemedicine

Wellness expense reimbursement & teleh

Job summary

Desjardins Group is seeking an administrative support professional to assist the class 6 or 7 business centre manager and other managers. You will manage agendas, calls, emails, and mail; coordinate committee materials; organize and attend meetings and record minutes; plan events and logistics; support communications; and handle budgeting and office tasks.

The role emphasizes meticulous document management, research, and IT tasks, with a strong focus on French language proficiency and adherence

Qualifications

• Trade school diploma in a related field.
• Minimum of three years of relevant experience.
• Knowledge of French is required.
• Impeccable French spelling and grammar.
• Understanding of the philosophy and inner workings of a financial services cooperative.
• Knowledge of service standards.
• Knowledge of the business centre budget system.
• Ability to work independently.
• Action oriented and customer focused.

Responsibilities

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail.
• Coordinate the delivery of files to the management and coordinating committees and other committees.
• Organize and attend meetings, record proceedings and minutes, follow up as necessary.
• Plan logistics for events including team and committee meetings, trainings, conferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre.
• Perform administrative tasks including sales tracking, dashboards, expense monitoring, inventory and staff files.

Skills

Administrative support

Secretarial duties

Meeting coordination

Budget management

Research tasks

IT tasks

Education

Trade school diploma

Tools

MS Office

Job description

Desjardins Group is seeking an administrative support professional to assist the class 6 or 7 business centre manager and other managers. You will manage agendas, calls, emails, and mail; coordinate committee materials; organize and attend meetings and record minutes; plan events and logistics; support communications; and handle budgeting and office tasks.

The role emphasizes meticulous document management, research, and IT tasks, with a strong focus on French language proficiency and adherence