Administrative Assistant

Desjardins; United States; Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and annual bonus

Flexible vacation (4 weeks) starting 1

Defined contribution? pension plan

Group insurance including telemedicine

Health and wellness reimbursements and

Job summary

Desjardins is seeking an experienced administrative professional to support the class 6 or 7 business centre managers and other leaders. You will handle agendas, correspondence, meeting logistics and minute taking, while coordinating files and monitoring budgets.

The role includes event planning, internal/external communications, and routine administrative tasks across finance and operations to ensure smooth management processes. Fluency in French is required.

Qualifications

• Trade school diploma in a related field.
• Minimum of three years of relevant experience.
• Knowledge of French is required.
• Impeccable French spelling and grammar.
• Understanding of financial services cooperative operations.
• Knowledge of service standards.
• Knowledge of the business centre budget system.
• Ability to work independently and with professionalism.

Responsibilities

• Provide support and follow-up to managers with agendas, calls, email and mail.
• Coordinate delivery of files to management and committees.
• Organize and attend management committee meetings and record minutes.
• Help plan logistics for events, training seminars, conferences, travel, and PR activities.
• Support internal and external communications for the business centre.
• Perform admin tasks: sales tracking, dashboard, expense monitoring, inventory and supplies, and personnel files.
• Manage documents and archiving for the business centre according to procedures.
• Assist with research, procedural tasks and IT support.

Skills

Administrative support

Meeting coordination

Secretarial duties

Budget management

French proficiency

Professionalism

Attention to detail

IT tasks

Education

Trade school diploma

Tools

Microsoft Office Suite

Job description

The incumbent supports the class 6 or 7 business centre manager and all other managers by performing various administrative support and secretarial duties. He or she also helps plan and coordinate management activities. More specifically, you will be required to:

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail.
• Coordinate the delivery of a variety of files to the management and coordinating committees, as well as any other committees.
• Organize and attend a variety of meetings, such as management committee meetings. Organize and attend a variety of meetings, such as management committee meetings. Record the proceedings and minutes and perform follow-ups as necessary.
• Help plan the logistics for a variety of events, including team and committee meetings, training seminars, phone conferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre, such as employee meetings and marketing and promotional activities (e.g., donations and sponsorships).
• Perform a variety of administrative tasks associated with internal management (e.g., sales tracking, dashboard, expense account monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management).
• Manage documents and update files for the business centre as a whole (e.g., filing, purging and archiving) according to practices and rules in effect.
• Perform a variety of secretarial duties including writing, formatting, updating, creating, assembling and editing documents for the business centre as a whole.
• Assist the business centre manager and all other managers with research, procedural and IT tasks.

What we offer*

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment* Benefits apply based on eligibility criteria.

#LI-Hybrid

What you bring to the table

• Trade school diploma in a related field
• A minimum of three ans years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Knowledge of French is required
• Impeccable French spelling and grammar
• Understanding of the philosophy and inner workings of a financial services cooperative
• Knowledge of service standards
• Knowledge of the business centre budget system
• Standing alone
• Professionalism and attention to detailAction oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know.

We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family

Administration (FG)