Administrative Assistant

Desjardins Group; United States; Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Competitive salary + annual bonus

Flexible vacation (4 weeks)

Defined benefit pension plan

Group insurance including telemedicine

Wellness expense reimbursement & teleh

Job summary

Desjardins Group is seeking an administrative support professional to assist the class 6 or 7 business centre manager and other managers. You will manage agendas, calls, emails, and mail; coordinate committee materials; organize and attend meetings and record minutes; plan events and logistics; support communications; and handle budgeting and office tasks.

The role emphasizes meticulous document management, research, and IT tasks, with a strong focus on French language proficiency and adherence

Qualifications

• Trade school diploma in a related field.
• Minimum of three years of relevant experience.
• Knowledge of French is required.
• Impeccable French spelling and grammar.
• Understanding of the philosophy and inner workings of a financial services cooperative.
• Knowledge of service standards.
• Knowledge of the business centre budget system.
• Ability to work independently.
• Action oriented and customer focused.

Responsibilities

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail.
• Coordinate the delivery of files to the management and coordinating committees and other committees.
• Organize and attend meetings, record proceedings and minutes, follow up as necessary.
• Plan logistics for events including team and committee meetings, trainings, conferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre.
• Perform administrative tasks including sales tracking, dashboards, expense monitoring, inventory and staff files.

Skills

Administrative support

Secretarial duties

Meeting coordination

Budget management

Research tasks

IT tasks

Education

Trade school diploma

Tools

MS Office

Job description

The incumbent supports the class 6 or 7 business centre manager and all other managers by performing various administrative support and secretarial duties. He or she also helps plan and coordinate management activities. More specifically, you will be required to:

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail.
• Coordinate the delivery of a variety of files to the management and coordinating committees, as well as any other committees.
• Organize and attend a variety of meetings, such as management committee meetings. Organize and attend a variety of meetings, such as management committee meetings. Record the proceedings and minutes and perform follow-ups as necessary.
• Help plan the logistics for a variety of events, including team and committee meetings, training seminars, phone conferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre, such as employee meetings and marketing and promotional activities (e.g., donations and sponsorships).
• Perform a variety of administrative tasks associated with internal management (e.g., sales tracking, dashboard, expense account monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management).
• Manage documents and update files for the business centre as a whole (e.g., filing, purging and archiving) according to practices and rules in effect.
• Perform a variety of secretarial duties including writing, formatting, updating, creating, assembling and editing documents for the business centre as a whole.
• Assist the business centre manager and all other managers with research, procedural and IT tasks.

What we offer*

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment* Benefits apply based on eligibility criteria.

#LI-Hybrid

What you bring to the table

• Trade school diploma in a related field
• A minimum of three ans years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Knowledge of French is required
• Impeccable French spelling and grammar
• Understanding of the philosophy and inner workings of a financial services cooperative
• Knowledge of service standards
• Knowledge of the business centre budget system
• Standing alone
• Professionalism and attention to detailAction oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know.

We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family

Administration (FG)