Executive Administrative Assistant | Hybrid Office Support

Canon Recruiting Group; Chandler (AZ); Hybrid; USD 28,929 - 31,684; Full time

Job summary

Canon Recruiting Group in Chandler, AZ is seeking an experienced Administrative Assistant to support executives and teams in a fast-paced corporate setting. This highly visible role ensures smooth day-to-day operations and provides comprehensive administrative and organizational support.

The ideal candidate is detail-oriented, thrives in a collaborative environment, and can manage multiple priorities. The position offers a hybrid schedule with on-site presence and remote work options, along with

Qualifications

• 3+ years of administrative or executive support experience in a corporate environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• High level of professionalism and confidentiality.
• Experience supporting executives or multiple business leaders.
• Ability to work independently while collaborating across teams.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams).

Responsibilities

• Provide administrative support to executives and business teams
• Coordinate calendars, meetings, and conference room logistics
• Support new hire onboarding, including workspace setup, equipment ordering, badge access, and orientation logistics
• Plan and coordinate onsite meetings, leadership events, and team offsites
• Arrange business travel, including flights, hotels, ground transportation, and reservations
• Process expense reports using Concur
• Coordinate visitor access and building entry
• Maintain shared documents, trackers, and administrative recordsOrder office and pantry supplies
• Partner with vendors and internal teams to ensure smooth office operations
• Anticipate scheduling conflicts and proactively resolve administrative challenges

Skills

Organizational skills

Multitasking

Written communication

Confidentiality

Executive support

Independent work

MS Office proficiency

Tools

Concur

Microsoft Teams

GEPSmart

MyFacility

Job description

Canon Recruiting Group in Chandler, AZ is seeking an experienced Administrative Assistant to support executives and teams in a fast-paced corporate setting. This highly visible role ensures smooth day-to-day operations and provides comprehensive administrative and organizational support.

The ideal candidate is detail-oriented, thrives in a collaborative environment, and can manage multiple priorities. The position offers a hybrid schedule with on-site presence and remote work options, along with