Executive Administrative Assistant – Hybrid NYC

Financial Technology Partners; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive base salary

Career development

Exposure to high-profile deals

Direct client exposure

Inclusive culture

Job summary

FT Partners in New York City is seeking an administrative assistant to support Vice Presidents, Directors and Managing Directors in a fast-paced, finance-focused office. The role centers on calendar management, travel coordination, and creating a seamless experience for staff and guests.

The ideal candidate is highly organized, proactive, with 2–4 years in administrative support, a bachelor’s degree, strong communication, and proficiency with Microsoft Office and Zoom. U.S.

Qualifications

• 2–4 years of experience in an administrative support role, preferably within professional or financial services.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication with senior executives and clients.
• Ability to multitask, prioritize effectively, and work in a fast-paced environment.
• Proficiency in Microsoft Office Suite; familiarity with travel booking tools a plus (Brex).
• Bachelor's degree required and U.S. work authorization (no visa sponsorship).

Responsibilities

• Provide administrative support to senior team members, including calendar management across time zones, email and travel coordination.
• Drive efficiency through organization and attention to deadlines.
• Coordinate meetings with clients, investors or deal counterparties and manage itineraries.
• Arrange flights, hotels, ground transport and necessary meeting materials on short notice.
• Schedule conference rooms, video conferencing and prepare meeting materials.
• Handle last-minute changes and reimbursements; process expense reports accurately.
• Serve as a polished first point of contact for clients and senior leadership.

Skills

Communication skills

Organizational skills

Multitasking

Written & verbal

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Brex

Job description

FT Partners in New York City is seeking an administrative assistant to support Vice Presidents, Directors and Managing Directors in a fast-paced, finance-focused office. The role centers on calendar management, travel coordination, and creating a seamless experience for staff and guests.

The ideal candidate is highly organized, proactive, with 2–4 years in administrative support, a bachelor’s degree, strong communication, and proficiency with Microsoft Office and Zoom. U.S.