Senior Executive Assistant, Hybrid (NYC)

ING; New York (NY); Hybrid; USD 93,000 - 118,000; Full time

Benefits offered by this job

Health benefits

401k plan

Paid time off

Commuter subsidies

Job summary

ING is seeking an Executive Assistant in NYC to support senior leadership in a fast-paced environment. The role manages calendars, coordinates domestic and international travel, handles expenses, and ensures smooth day-to-day operations across stakeholders.

The successful candidate will bring strong organizational skills, discretion with confidential information, and a service‑oriented mindset. Hybrid work arrangements offer in‑office and remote flexibility for this role.

Qualifications

• Bachelor’s degree or 5+ years in an administrative role supporting executives
• Experience supporting senior leaders in a fast-paced corporate environment, preferably financial services
• Excellent organizational, time management, and prioritization skills
• Strong written and verbal communication, professional correspondence, presentations, and reports
• Advanced proficiency in Outlook, Excel, PowerPoint, Word, and Teams
• Experience with expense systems (Concur or AMEX) and travel arrangements

Responsibilities

• Provide proactive administrative support to Sector leadership and teams
• Be a trusted contact for internal and external stakeholders
• Manage complex calendars and changing priorities
• Coordinate meetings, videoconferences, travel, and related logistics
• Support planning and execution of team events, leadership meetings, and town halls
• Prepare and distribute correspondence, reports, and materials
• Maintain electronic filing and ensure compliant recordkeeping
• Arrange domestic and international travel per policy and budget
• Process invoices, purchase requests, and approvals
• Support onboarding and offboarding, workspace setup, and system access
• Track action items and follow-ups from leadership meetings
• Coordinate agendas and minutes for regional decision forums
• Collaborate with HR, Finance, Compliance, and other functions
• Handle confidential information with discretion
• Be onsite 3-4 days a week when required

Skills

Administrative support

Calendar management

Travel coordination

Communication

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Concur or AMEX Expense

Job description

ING is seeking an Executive Assistant in NYC to support senior leadership in a fast-paced environment. The role manages calendars, coordinates domestic and international travel, handles expenses, and ensures smooth day-to-day operations across stakeholders.

The successful candidate will bring strong organizational skills, discretion with confidential information, and a service‑oriented mindset. Hybrid work arrangements offer in‑office and remote flexibility for this role.