Executive Administrative Assistant, Gap

Gap; San Francisco (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Assistant to support its Senior Leadership Team. This role offers a unique opportunity to manage executive operations, including calendar management, travel arrangements, and expense reporting. With a strong focus on communication and multitasking, you'll thrive in a dynamic environment that values professionalism and confidentiality. Join a company committed to optimistic American style and be part of a team that values its legacy while looking towards the future.

Benefits

50% merchandise discount

Competitive Paid Time Off

Volunteer hours each month

401(k) with company match

Employee stock purchase plan

Comprehensive health insurance

Qualifications

• Strong communication skills for building relationships at all levels.
• Ability to handle multiple tasks under tight deadlines.

Responsibilities

• Provide administrative support to executives, including calendar management.
• Coordinate domestic and international travel arrangements.

Skills

Verbal Communication

Written Communication

Microsoft Office

Multitasking

Customer Service

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Join to apply for the Executive Administrative Assistant, Gap role at Gap.

About Gap

Gap has always been about optimistic American style. Starting with our very first store on Ocean Avenue in San Francisco, opened almost 50 years ago by Doris and Don Fisher. The thread that’s run through those five decades is the phenomenal people that make up our brand - our employees and our customers. People who are rooted in the legacy that makes Gap what it is, but who are also focused on the future. People who want to leave the world better than they found it.

We’ve built our brand on staying true to our roots while always being out in front of what’s next. If you want to be part of an iconic American brand, and help lead the way for where we’re headed, we’d love to have you join us.

About The Role

In this role, you will be responsible for the overall operations of one or more executives, including calendar management, business meetings, email support, coordinating domestic/international travel arrangements, completing expense reports, and other tasks or projects as required.

What You'll Do

1. Provide administrative support to a department, management group, or executive on the Senior Leadership Team and below.
2. Manage calendars, schedule appointments, answer phones, arrange travel, maintain files, order office supplies and equipment, process mail, copy documents, plan meetings, and process expense reports.
3. Apply substantial understanding of the role to complete a wide range of tasks.
4. Work independently on assignments that are moderately difficult, requiring judgment and discretion, often of a confidential nature.
5. Handle multiple tasks and projects simultaneously, often under tight deadlines.

Who You Are

1. Excellent verbal and written communication skills, with the ability to build relationships at all management levels.
2. Proficient in Microsoft Office (Word, Excel, PowerPoint) and other relevant computer skills.
3. Strong sense of urgency and multitasking ability.
4. High professionalism and confidentiality.
5. Experience in customer service or high-pressure, multitask environments.

Benefits at Gap

• 50% merchandise discount at our brands.
• Competitive Paid Time Off.
• Volunteer hours each month.
• 401(k) with company match.
• Employee stock purchase plan.
• Comprehensive health insurance.
• Additional benefits details available.

Gap Inc. is an equal-opportunity employer committed to diversity and inclusion. Recognized by Forbes as one of the World's Best Employers in 2022.

Job Details

Hourly Range: $40.70 - $52.90 USD

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industry: Retail