Administrative Asst III

University of California - San Francisco Campus and Health; San Francisco (CA); Hybrid; USD 100,000 - 125,000; Full time

Job summary

Join a dynamic team at a leading health sciences university as an Administrative Assistant III. This engaging role focuses on supporting research initiatives in neurodegenerative diseases, providing crucial administrative assistance to various teams. You'll utilize advanced procurement systems and manage logistical tasks, ensuring smooth project operations. With opportunities for hybrid work and community outreach, this position offers a unique chance to contribute to impactful research while developing your skills in a collaborative environment. If you're passionate about making a difference in healthcare, this role is perfect for you.

Qualifications

• 4 years of administrative experience or equivalent education.
• Strong computer skills, especially in Microsoft applications.
• Ability to work effectively with multidisciplinary teams.

Responsibilities

• Provide administrative support to research teams.
• Coordinate data transfer agreements and manage reimbursement logistics.
• Assist in the preparation of research documents and IRB submissions.

Skills

Time Management

Organizational Skills

Attention to Detail

Communication Skills

Microsoft Excel

Microsoft Word

Database Utilization

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft PowerPoint

Qualtrics

Access

Job description

Administrative Asst III

Neuro-Memory and Aging

Full Time

80666BR

Job Summary

The Administrative Assistant III role is an entry-level position in the highly dynamic Memory and Aging Center with a primary focus on the study of neurodegenerative diseases. The incumbent will provide administrative support to the Tee Lab research team and Chinese Outreach team by assisting Clinical Research Coordinators (CRC) and supervisor. Key responsibilities include utilizing the UCSF e-Procurement system (such as Bearbuy) for purchasing goods and services, submitting reimbursements through MyExpense, coordinating the set-up of data transfer agreements and subcontracts with UCSF Office of Sponsored Research, updating the institutional review board (IRB) of our lab studies, managing reimbursement logistics with foreign collaborators, and performing other administrative duties as assigned.

Under direction, the incumbent's duties may include, but will not be limited to supporting the research team by coordinating the administrative operations of research projects, updating research documents; serves as a liaison between faculty and other department; implement effective and systematic approaches to help alleviate administrative tasks for team members, arrange team meeting and bonding schedules; participate in the review and writing of protocols to ensure institutional review board approval within University compliance; accurate submission of invoices to the corresponding person and department; design post-event surveys using Qualtrics; establish and update study manuals and documentations as required; and query reports using Microsoft applications and perform other administrative duties as assigned.

This is a hybrid position with the possibility of working on some weekends (4-5 times per year) in order to assist team members during community outreach events.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Memory and Aging Center (MAC) is a clinical research unit within the UCSF Department of Neurology that investigates the clinical (neurological, cognitive, behavioral, neuroanatomic) characteristics of various neurodegenerative diseases. The Primary Investigator's (PI) research within the MAC focuses on the decision-making processes in patients with frontotemporal dementia (FTD), Alzheimer's Disease (AD), primary progressive aphasia (PPA), and other neurodegenerative disorders.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;
• Excellent time management and organizational skills, including the ability to prioritize time effectively in a multi-tasking environment
• Must have strong attention to details and highly organized
• Ability to work effectively with a multidisciplinary team
• Excellent verbal and written communication skills
• Excellent computer skills, proficiency with Microsoft Excel, Word, PowerPoint, and preferably Outlook
• Competence in database utilization (Access, Qualtrics, RedCAP, or other)
• Ability to work well independently with general direction

Preferred Qualifications

• Bachelor's Degree in relevant fields, and one or more years of recent, directly related work experience following degree completion, utilizing the techniques or methods required by the position, or an equivalent combination of education and experience
• Experience in other research software for data management
• Experience in data management and data entry
• Background experience in research
• Ability to speak, read, or write Chinese languages, especially Mandarin and Cantonese
• Preparation of reports and PowerPoints and compilation of data for presentation at meetings
• Knowledge of IRB procedures including study applications, renewals, and modifications
• Knowledge of UCSF, IRB, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.)
• Knowledge of basic medical terminology, research policies and guidelines, database building/analysis, and data management
• Experience applying the following regulations and guidelines: Good Clinical Practice Guidelines Health Information and Accountability Act (HIPAA), The Protection of Human Research Subjects, CHR regulations for recruitment and consent of research subjects

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Limited Appt

Percentage

100%

Location

San Francisco, CA

Shift

Days, Weekends

Shift Length

8 Hours

Additional Shift Details

Monday - Friday 8am - 5pm (some weekends availability may be required)