Executive Administrative Assistant for Two Senior Leaders

Us Tech Solutions; New York (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

US Tech Solutions is seeking an Executive Administrative Assistant to provide dedicated support to two senior leaders in NYC. The role focuses on complex calendar management, travel coordination, expense tracking, meeting preparation, and prioritizing key business initiatives.

The ideal candidate has 2–4 years of experience in executive support, strong communication, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• 2-4 years of experience supporting senior leaders in an administrative/EA role.
• Bachelor's degree preferred or equivalent experience.
• Strong calendar management and organizational skills.
• Ability to manage competing priorities and work independently.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and track expense reports accurately and timely.
• Coordinate meeting logistics, invitations, agendas, materials, and attendee communications.
• Provide meeting preparation and light business support, including background information and stakeholder input.
• Assist with agendas, briefing materials, presentations, and meeting notes.
• Develop understanding of leadership priorities and anticipate administrative needs.
• Track action items and support timely completion of priority initiatives.
• Maintain trackers and organize materials for business initiatives.
• Handle confidential information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Skills

Calendar management

Travel coordination

Expense management

Communication

Independent work

Problem solving

Education

Bachelor's degree

Tools

Calendar software

Travel booking tools

Expense management tools

Presentation software

Job description

US Tech Solutions is seeking an Executive Administrative Assistant to provide dedicated support to two senior leaders in NYC. The role focuses on complex calendar management, travel coordination, expense tracking, meeting preparation, and prioritizing key business initiatives.

The ideal candidate has 2–4 years of experience in executive support, strong communication, and the ability to manage multiple priorities with minimal supervision.