Strategic Executive Assistant to Two Leaders (Contract)

Broadridge Financial Solutions; Northern, New York (KY, NY); On-site; USD 66,000 - 76,000; Full time

Job summary

Broadridge Financial Solutions is seeking an Executive Administrative Assistant on a contract basis in the New York metro area. You will provide dedicated support to two senior leaders, manage calendars, arrange travel, and prepare meeting materials to ensure timely progress on priorities.

The role requires 2–4 years of experience supporting senior leaders, strong communication skills, and discretion. Remote US candidates may be considered; this contract could evolve into a permanent position

Qualifications

• Minimum 2–4 years’ experience supporting senior-level leaders in an administrative or executive assistant role.
• Bachelor’s degree preferred, or equivalent experience.
• Demonstrated ability to manage competing priorities and maintain attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, and meeting coordination.
• Arrange domestic and international travel, including itineraries and documentation.
• Prepare and track expense reports in line with company policies.
• Coordinate meeting logistics and attendee communications.
• Support meeting readiness with background information, briefing materials, and notes.
• Maintain trackers and support selected business initiatives as needed.
• Handle sensitive information with discretion and professionalism.

Skills

Calendar management

Travel planning

Expense reporting

Meeting coordination

Stakeholder communication

Prioritization

Discretion/confidentiality

Presentation support

Organizational skills

Problem solving

Education

Bachelor's degree preferred

Equivalent experience

Tools

Calendar tools

Travel booking tools

Expense management software

Job description

Broadridge Financial Solutions is seeking an Executive Administrative Assistant on a contract basis in the New York metro area. You will provide dedicated support to two senior leaders, manage calendars, arrange travel, and prepare meeting materials to ensure timely progress on priorities.

The role requires 2–4 years of experience supporting senior leaders, strong communication skills, and discretion. Remote US candidates may be considered; this contract could evolve into a permanent position